What are the responsibilities and job description for the Administrative Assistant position at Strategen?
Strategen is looking for an Administrative Assistant to provide C-Level and Team administrative support.
At Strategen, we strive to empower and inspire global corporations, utilities, and public sector leaders to accelerate grid modernization, decarbonize the planet and improve quality of life around the world. Strategen works with global Fortune 500 corporations, utilities, governments, project developers, and associations seeking to evaluate and implement next generation grid and clean energy technologies. Strategen offers excellent benefits including medical, dental, vision, 401(k) matching, and LTD insurance.
This is a full-time, remote position. Candidates must be US citizens located within the United States and able to work standard Pacific Time hours, Monday-Friday, 8:30am-5pm. To learn more about us, please visit our website at: https://www.strategen.com
Administrative Support to C-Level Team:
- Monitors CEO’s email inboxes (including Linkedin account), routes correspondence as needed and ensures correspondence is responded to in timely manner
- Facilitates communication with clients and staff always maintaining strict confidentiality
- Manages CEO’s calendar including scheduling meetings, domestic and international travel, speaking engagements and conferences
- Completes expense reports for corporate credit card, CEO and others as requested
- Completes special projects as requested for CEO and other C-Level executives
- Assists other C-Level and Directors with scheduling and travel arrangements as requested
Team Administrative Support:
- Provides general administrative support to all departments including scheduling meetings, travel arrangements, assistance with conference registrations and related tasks, research and various assignments as requested
- Ensures timely completion weekly of Mavenlink Timesheets
- Assists with employee engagement by arranging and hosting monthly happy hours, bi-weekly lunch and learn meetings and special team events as requested
- Assists teams in resolving general issues that may arise with access to Sharepoint documents, software programs and facilities
- Performs general administrative duties including scanning, copying, printing and mailings
- Maintains all business certifications including renewals of current certifications and completing new certification application processes as requested
Education, Experience and Skills:
- Bachelor’s degree from an accredited university or High School diploma and equivalent experience
- A minimum of 6 years supporting C-level staff
- A minimum of 2 years utilizing Microsoft Office Suite
- Demonstrated ability to problem solve and prioritize conflicting demands quickly and appropriately
- Excellent organizational skills; detailed oriented
- Demonstrated ability to manage multiple tasks and projects accurately and meet deadlines
- Excellent command of business-level written and verbal English communication
- Emotionally mature, honest, and ethical, with an ability to empathetically communicate through issues with clients and team members
- Demonstrated ability to work collaboratively in a team environment
Strategen is firmly committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, creed, religion, gender, gender identity or expression, sexual orientation, marital status, domestic partner status, national origin or ancestry, genetics, physical or mental disability, age, or veteran status, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.