What are the responsibilities and job description for the Accounting & Office Assistant position at Structures, Inc?
Structures has built a national reputation of providing exceptional Site Solutions by employing Value Engineered and Design/ Build concepts in Earth Retention and Segmental Pavement Systems for some of the largest and most complex projects in the United States.
With over 20 years of National Commercial Construction experience, we are looking to expand our team and actively seeking a Accounting & Office Assistant looking to grow their career.
The Accounting & Office Assistant provides accounting, financial and general office support for the accounting department and the overall office. The Accounting & Office Assistant is responsible for assisting with accounts payable, project document management, state reporting and general office duties.
Essential Functions
- Submits and maintains all corporate annual reporting by State. Assists Accounting Specialist with state licensing as needed.
- Updates and maintains all general ledger reconciling spreadsheets.
- Manages and processes quarterly and annual IFTA filing requirements.
- Matches and mails all Accounts Payable checks for Accounting Specialist. Files corporate copy of invoices and check stubs.
- Compiles and disburses weekly activity reports to Project Managers once approved by Accounting Specialist for disbursement.
- Compiles and processes yearly vehicle and trailer tab renewals.
- Completes and submits credit applications.
- Maintains and updates all vendor and client W-9s and Certificates of Insurance.
- Assists the Pre-Construction Department with:
- Sorting, organizing and filing all job related records
- Creating new sold project binders for Project Managers
- Upon project completion, removing documents from project binders and filing in the respective location.
- Handles ordering all office supplies
- Handles all clothing inventory needs for office and field staff. Works with the Accounting Specialist to order additional clothing when necessary.
Qualifications
- Associate Degree in Business or Accounting required
- At least 2 years full time work experience required
- Experience working in the Accounting field a plus
- Experience working in the Construction field a plus
- Proficient with Microsoft Office Programs; specifically Excel, Word and Outlook
- Proficient in using different Accounting software programs
Location, Travel and Working Conditions
- This position is a full time position requiring a minimum of 40 hours worked per week
- The position works out of the office in Chaska, MN
- This position may require up to 10% national travel
Employment Opportunity Includes:
- Become part of an Employee-Owned Company, Structures is an Employee Stock Ownership Plan (ESOP)
- Aggressive results- based performance bonus package
- Access to cutting edge technology
Structures, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and veteran or disability status.
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