Accounting & Logistics Administrative Assistant

With over 20 years of experience in the offshore oil and gas sector, Submar, LLC., entered into the onshore erosion control business in 1997. We’ve achieved success in the onshore oil and gas market protecting shallow-covered and exposed pipelines with various erosion control solutions for over 90% of major pipeline companies. Submar works closely with all levels of federal, state, and local project stakeholders during the planning and implementation of these projects. This includes full compliance with erosion and sedimentation control standards, allowing clients to streamline their projects with our turnkey services.

Accounting & Logistics Administrative Assistant Job Description

The Accounting & Logistics Administrative Assistant is responsible for assisting the Accounting Department with daily tasks. Other responsibilities include, but are not limited to:

• Assist Accounts Receivable with invoicing on demand and monthly statements.
• Assist Accounts Receivable with data entry and scanning documents.
• Assist Accounts Receivable with collections on outstanding customer accounts.
• Enter customer quotes and data into accounting software (Sage 100).
• Prepare outgoing mail and packages (USPS, UPS, FedEx).
• Perform all office errands, including but not limited to, going to post office, FedEx, UPS, bank deposits, and notary, and picking up office supply orders.
• Coordinate product delivery schedules with customers.
• Coordinate daily activity to track locations and movement of trucks; provide information to customers as needed.
• Work closely with transportation providers to ensure efficient and effective execution of product delivery.
• Generate purchase orders for trucking.
• Check all trucking invoices for logistics services against open purchase orders.
• Verify delivery confirmations on all shipments.
• Verify inventory locations and availability for shipment against requirements specified in purchase orders with Operations Report.
• Review inventory position daily and weekly against outstanding orders and sales forecasts to be current with customer demands.
• Process trucking confirmations, material authorizations with satellite plants, bill of ladings for all plants, and order information sheets.
• Generate quotes as needed.
• Coordinate ingoing/outgoing frames and process monthly Frame Rental Report.
• Verify accuracy of customer purchase orders against Submar quote issued.
• Organize and maintain electronic copy of mat orders until transferred to accounting.
• Alert Operations if Certification Paperwork is needed.
• Other duties as assigned.

Qualifications

• A high school diploma or G.E.D. equivalent is required.
• A valid driver’s license with an acceptable driving record is required.
• An Associate’s degree in Accounting, Business, or related field is preferred.
• 5 years’ experience working in accounting, logistics, or a related field is preferred.
• Experience at an intermediate level in the following Microsoft applications: Word, Excel, PowerPoint, and Outlook are required.
• Ability to juggle competing priorities, multi-task and change direction with a variety of workplace tasks.
• Ability to quickly learn new applications such as Sage 100 and Smart Sheet is required.
• The ability to effectively communicate, both verbally and in writing, with other individuals, teams, and customers in a business like and professional manner is required.
• The ability to remain focused and on task through completion despite setbacks.
• Takes initiative and is proactive in addressing issues.
• Ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
• Ability to take action to achieve goals beyond what is required.
• The ability to keep deadline/cost commitments using sound business judgment and professionalism.
• The commitment to continuous improvement of self, processes, projects, and overall business.
• This position is a remote work position; the ability to drive to the Thibodaux, LA office and Houma, LA for job duties as needed is required.
• A home office setup and reliable internet is required.

This is a work from home position that will be located out of the Thibodaux, LA or Houma, LA area.

We are an Equal Opportunity Employer and consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

We offer competitive compensation and benefits packages. If you are interested in learning about our current employment opportunities or to apply, please visit www.submar.com.

Job Type: Full-time

Pay: $13.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 5 years (Preferred)
• Logistics: 5 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Thibodaux, LA 70301