Director the student

Position Type :

Secretarial / Clerical / Secretary - 12-Months

Date Posted : 2 / 16 / 2024

2 / 16 / 2024

Location :

District Office, 4201 W 93rd, Oak Lawn

Date Available : asap

asap

Closing Date : 03 / 01 / 2024

03 / 01 / 2024

District :

Oak Lawn-Hometown School District 123 - website CLASSIFICATION TITLE : Secretary to the Director of Student Services

DEFINITION

Performs secretarial duties in support of the Director and Department of Student Services

EXAMPLES OF DUTIES

To support and assist the Director of Student Services in the duties associated with the Student Services department. To ensure students with disabilities, their families, and the student services staff members have the support necessary to provide students with disabilities the best possible learning environment.

MINIMUM QUALIFICATIONS

• Minimum requirement, high school diploma or general education degree (GED)
• Post high school degree in any area preferred
• Minimum of three years experience in diversified secretarial assignments, preferably at the executive secretarial level with self-directed responsibilities.
• Excellent verbal and written communication skills

PERFORMANCE RESPONSIBILITIES AND DUTIES

• Recordkeeping / Database Management : Responsible for implementing and maintaining department recordkeeping systems; maintains a comprehensive student database;
• develops and tracks records and reports; completes forms which include purchase requisitions and online supply orders; creates and maintains student files;

maintains records for program budgets and grants.

• Communication / Customer Service : Act as liaison between the district level site and the staff and the general public by conveying information concerning rules, regulations, policies, and laws;
• addresses standard inquiries by letter, phone, e-mail, fax or personal contact; coordinates the transfer of information between site / program and outside agencies and districts;

communicates as necessary with supervisor; maintains confidentiality of records

• Skill and Ability to : Operate standard office equipment; accurately prepare, create, and edit memos, reports, letters, and other documents;
• maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form;

maintain confidentiality of student and program information; work cooperatively and effectively with parents / guardians.

WORKING CONDITIONS

ENVIRONMENT : District Office environment; periodic traveling within district boundaries

PHYSICAL ABILITIES : District office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending or kneeling to access files from ground level to above, and working at a computer and / or telephone for prolonged periods of time;

physical, mental, and emotional stamina to endure long hours under sometimes stressful conditions.

Last updated : 2024-02-25