Property Office Assistant

Title: Property Office Assistant

Company: Fairway Management

Location: Pevely, MO

Schedule: Full Time 8am to 5pm Monday through Friday

Company Overview:

Fairway Management (FWM), a JES Holdings company, is responsible for the management, maintenance, marketing and business administration of more than 155 apartment communities and several single-family rental subdivisions in seven states. FWM's team of accountants, property managers, compliance officers and field staff members work together to maximize occupancy levels, affordable rents and exceptional living standards.

For More Information, please visit  https://fairwaymanagement.com/

Position Summary/Purpose:

Property Office Assistants are responsible for assisting the Property Manager with the daily operations of an apartment community. These professionals will market and show apartments.   They will also assist in the preparation of documents for move-in files and re-certification files along with invoice entry, answering phone calls and assisting with walk-in traffic.

Essential Functions:

(List in rank order from most to least essential.)

1. Answer phones and greet visitors. 
2. Walk homes to ensure that vacant apartments are ready to lease quickly, and market those units diligently until occupied. 
3. Assist the manager with preparing documents for re-certifications and move-in files. This includes faxing information, looking over applications to ensure completion and determining income qualification. 
4. Maintain guest cards and traffic log of current prospects that the Property Manager meets and follow up according to company guidelines. 
5. Enter invoices, traffic and applicants into OneSite. 
6. Keep manager informed of all property incidents in a timely manner.   
7. Travel to, and participate in, both regional and home office training and/or conferences as required.    

Non-Essential Functions: 

1. Assist in processing paperwork
2. Other related duties as determined from time to time and communicated to the employee by management staff.

Essential Knowledge, Skills and Abilities:

(List minimum requirements and indicate level of expertise as Beginner, Intermediate, Advanced or Expert.)

• Knowledge of property management – Beginner/Intermediate
• Customer service ability-Intermediate
• Knowledge of MS Excel, Outlook and Word-Intermediate
• Property Management Software, OneSite – Beginner/Intermediate 

Minimum Education/Equivalent Experience Requirements:

(Requirements should be specific and job related.)

• High school diploma or the equivalent
• Prior experience in property management, preferred

Physical demands and work environment:

1. Physical Demands

        Must be able to walk and stand for extended periods of time in all weather conditions.  Must be able to climb stairs to tour properties. 

      2. Work Environment

Office environment. Physical inspections of property require outside activity and exposure to weather conditions. 

1. Equipment to be used

Computer, telephone, adding machine, digital camera, fax machine/scanner

We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to: race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed service member status.

This company is an at-will employer as allowed by applicable state law. If hired, I understand this means that either the company or I may terminate the employment relationship at any time, for any reason, with or without notice or cause. Further, no employee or representative of the company is authorized to enter into an agreement, express or implied, with me or any other applicant for employment for a specified period of time unless such an agreement is in a written contract signed by the President of the company.

Please note, the company does not accept unsolicited resumes from individual recruiters or third party recruiting agencies without pre-approval. Pre-approval by Human Resources is required before any external candidate can be submitted for consideration. The company is not responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers, employees or company representatives.

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