Administrative Assistant to the Director of Student Services

Title: Administrative Assistant to the Director of Student Services Reports to: Director of Student Services Position Summary: The Administrative Assistant to the Director of Student Services provides support to the Directors of Student Services, Team Chairpersons and Special Education Liaisons. Key Duties & Responsibilities: Responsible for mail, filing, typing, word processing, and maintaining general records and special education information within office; Responsible for general office organization and internal processes; Maintain appropriate communications with parents, staff, and administration; Assist the school community, parents, public who visit, call or email the Student Services office with questions and concerns; Maintain records for local budget and state and federal grant funds; Participates in audit preparation and documentation; Maintain and update ASPEN database; Register new staff members for all workshops/conferences; Responsible for generating contracts and letters of agreement for both the out of district schools, as well as for individual consultants; Maintain and create special education student records and files; adheres to regulations involving student record regulations and special education regulations; Responsible for the coordination and collection of special education referrals and other documents in accordance with legal timelines. Including printing and mailing out all 504 documentation: 504 plans, meeting invites and related correspondence; Coordinate, monitor, and oversee contracted transportation services for special education students; Provide timely notification to Business Office regarding budgetary and transportation issues/concerns; Track and maintain Student Services Budget; Process special education purchase orders and invoices and billing reconciliation; Handle mileage reimbursements; Order all testing/teaching supplies for the staff including specialized equipment/computers for special education students; Oversee municipal Medicaid billing project; Maintain appropriate level of confidentiality; Perform other job-related duties as assigned by the Director of Student Services or designee.