Fleet Safety Compliance Manager

Why Choose Suddath to “Move” your Career to the Next Level? At Suddath, you can be part of something special and inclusive! Join a team that has a 100 year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world. What We Offer! A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching Weekly pay for hourly-paid employees. Biweekly pay for salaried employees. Paid Time Off (PTO) and paid company holidays A tuition reimbursement plan where employees are encouraged to continue their education and development For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits. POSITION SUMMARY The Fleet Safety Compliance Manager oversees the driver and equipment qualifications processes in compliance with FMCSA regulations and company standards. This role supports field operations through the establishment, implementation, communication and training of organizational regulatory compliance policies, procedures and systems. The position is responsible for maintaining records in compliance with FMCSA regulations and company policy. This position will provide support for ensuring proper insurance coverages. This position will also lead the compliance and qualification team for the applicable line of business. Essential Duties & Responsibilities: Effectively evaluate, monitor, analyze and identify all driver compliance and non-compliance issues, and resolve them in a timely manner. Assist in the development and establishment of compliance controls, procedures, and operational processes. Promote a proactive fleet safety program modelled on the Plan, Do, Check, Act focused on internal auditing and continuous improvement goals that benefit the business risk reduction goals through consistent and accurate daily, weekly, and monthly audits aimed to increase compliance and productivity. Assist in the management of internal and external compliance reporting, providing compliance and program advice and assistance, conducting compliance investigations and education program. Responsible for conducting and effectively managing all tasks associated with: Driver Qualifications and Onboarding including administration of client security requirement programs, medical qualifications and licensing requirements. Recordkeeping for regulated and safety-sensitive positions including the processing of applications, regulatory required documents, and organizational required documents. Recordkeeping for fleet and insurance required documents, including DVIRs, maintenance records, certificate of insurance, and repairs. Share data analysis and safety data insights to foster a collaborative team approach to solving compliance challenges. Coach applicable team members and leaders on compliance initiatives and changes to internal processes and requirements. Manages and facilitates fleet licensing and permitting duties, including: Register and maintain titles for all company owned equipment. Maintain registrations and registration databases for all company owned equipment. Coordination of permit books, as applicable for all current and new assets. Serve as Administrator for fleet management software system, stays abreast of system updates and changes, new features and releases, and training opportunities. Validate and process billing for safety related accounts, including for telematics providers, TPA, and background screenings. Communicate effectively and professionally with all departments regarding onboarding status on drivers, trucks, and contractors. administer random drug and alcohol program in compliance with FMCSA. Participates and prepares for audits to ensure FMCSA compliance. QUALIFICATONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: Bachelor’s degree in business, logistics, supply chain management or related field, and 5 years related experience; or equivalent combination of education and experience. Thorough understanding of DOT and FMCSA safety regulations. Travel: Ability to travel as needed. Supervisory Responsibilities: Ability to supervise Safety Representative team Knowledge, Skills, and Abilities: Excellent verbal and written communication skills. Strong knowledge of Microsoft Office Suite and Tenstreet. Proficient mathematical skills to apply concepts to practical situations and compute and interpret numerical data. Ability to learn and effectively use software applications. Maintain highests levels of integrity and confidentiality. Ability to handle confidential information with discretion and exercise good judgment in dealing with sensitive information. Knowledge of legal requirements and standards around safety practices. Expertise and extensive knowledge of FMCSA regulations and standards. Must possess a high level of reasoning ability and common sense to resolve complex problems and analyze data and information accurately. Ability to train personnel and work effectively in a team. Exemplary organization and problem-solving skills. Ability to work under minimal supervision and with a strong sense of self-motivation in a fast paced environment. Strong analytical ability and high attention to detail. Ability to multi-task and manage time effectively. Ability to manage multiple projects, establish priorities and accomplish goals and objectives. Excellent communication and interpersonal skills. Ability to sufficiently read, speak, and write on a professional level. Comfortable presenting to and communicating with a range of employees, managers, customers, regulatory officials, and the public. PHYSICAL/ENVIRONMENTAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Conditions: Climate controlled office working environment Noise level in the work environment is usually moderate Physical Activity Level: The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms. Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials. Specific vision abilities required by this job include close vision and ability to adjust focus. OTHER DUTIES & RESPONSIBILITIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services. The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. The Suddath Companies moves people, businesses and products together with our group of privately-owned companies and family of brands, including Sterling Lexicon, Perdue, Phase Integration, MoveDay and Daryl Flood. Our mission is to serve our customers, communities and each other with the highest level of care, making lives easier by delivering in the moments that matter. Since our inception more than 100 years ago, our values have been and continue to be at the foundation of everything we do. They are: Trust We foster an environment of trust through our integrity, dependability and accountability. We fulfill our promises to each other and our customers. Innovation We look for ways to continuously improve our customer and employee experience by challenging the status quo, taking smart risks and learning from mistakes. Teamwork We collaborate through common goals as one team, welcoming the diversity of ideas, encouraging and supporting one another and celebrating contributions. Caring We show empathy in all that we do, operating with compassion and understanding. We promote a safe and healthy work environment. Agility We overcome challenges by being nimble and resilient, quickly accepting, driving and adapting to change. The Suddath Companies are an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. EQUAL OPPORTUNITY EMPLOYER VETERANS/DISABLED