Office Assistant (SMS)

Our District:

The Sultan School District is one of the larger geographical school districts in the Puget Sound area, consisting of approximately 325 square miles. Sultan School District has approximately 2,000 students enrolled K-12.  Students are currently served by two elementary schools, a middle school, a high school and an alternative high school; and the Sno-Isle Skills Center, a cooperative vocational technical school.

 Our Community:

Located northeast of Seattle (seven miles east of Monroe) or about 20 minutes from the Woodinville area, Sultan is surrounded by a beautiful environmental setting. Our “backyard” is the scenic Skykomish River and Cascade Mountains.  Sultan School District includes the community of Sultan, Startup, and Gold Bar.  Students from Index attend Sultan High School.

Application Procedure:

Interested applicants should apply through our web-based application program and upload the required supporting documents at  https://sultan.cloud.talentedk12.com/hire/index.aspx Interested applicants must complete the application and attach the following documents:

• A letter of application addressing the qualifications and requirements of the position
• A current resume
• Two or more letters of recommendation (including current or former supervisors)
• Three confidential reference forms which will be completed electronically by your references
• Note: Current district employees need to submit only a letter of application on-line using the internal application process.
• Questions? Contact Cyd Leahy in Human Resources, 360-793-9800, 514 4th Street, Sultan, WA  98294

This position's responsibilities are to serve as a receptionist for Sultan Elementary School and to provide a variety of office support to an office, including receptionist activities and composing and typing correspondence and reports; record tracking, providing customer service, operating a computer, and a variety of other support functions and office equipment. Primary responsibility for updating of school website.

Essential Functions:

Depending upon the individual assignment, the Office Assistant performs all or a combination of several of the following duties:

• Serves as receptionist: greets parents, staff and the public; answers or refers telephone and in-person inquiries; takes messages; uses tact and confidentiality in dealing with sensitive matters; promotes positive public relations for the district.
• Is a resource of information about events, schedules and procedures to the staff and the public.
• Performs data entry into district PowerSchool/Frontline/EDS programs/SWIS.
• Responsible for monitoring daily attendance and related functions as well as annual attendance reporting to OSPI.
• Responsible for helping with annual discipline/behavior reporting to OSPI.

• Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; creates and maintains files; uses mail merge for a variety of contracts and documents, performs a wide variety of office support.
• Coordinates communication with parents regarding attendance and discipline, including email, mail and phone calls; work with building counselors and principals regarding non-responsive families.
• Maintains a variety of files and records both physical and electronic.
• Opens and distributes mail.
• Serves as a model of positive and effective behavior for the public and staff.
• Maintains office supply inventory.
• Operates a computer and uses a variety of software programs including word, publisher, spreadsheet, database, mail merge, and other computer applications. Provides a variety of routine and custom reports as requested.
• Keeps lobby / front desk /copy room area tidy and appealing to visitors .
• Maintains a variety of files and records as assigned, such as student lists, facility use permits, and other files and records as assigned.
• Provides first aid to ill and injured students in the absence of the school nurse or other office personnel.
• May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
• May oversee the work of student assistants; provides guidance and training in office procedures.
• Provides office assistance to other administrators, teachers, specialists and parent volunteers as time permits.
• Provides a variety of building and program services to create a positive learning and teaching environment.
• Serves as member of educational support team of the district; performs related duties consistent with the scope and intent of the position.
• Other duties as assigned

Mental Demands:

• Experiences constant interruptions.
• Required to deal with distraught or angry parents and the public and maintain poise and positive affect.
• Required to adapt to shifting priorities and to frequently re-channel work efforts (flexibility).

Physical Demands:

• Exposed to visual display terminal for prolonged periods.
• Dexterity and precision required in the operation of a computer.
• Occasional to frequent stooping, bending, kneeling, reaching, standing, walking, lifting, fingering, grasping, feeling, talking, hearing and seeing.
• Frequently expected to lift objects weighing up to 10 pounds and occasionally required to lift objects weighing up to 40 pounds.

Minimum Qualifications:

• Ability to communicate effectively with students, staff and the public.
• Ability to provide excellent customer service to all stakeholders.
• Knowledge of office and clerical procedures.
• Values and promotes a team effort approach to address daily challenges.
• Data entry/keyboarding skill at 40 wpm.
• Ability to operate a variety of office machines.
• Experience using Microsoft Office Suite.
• Ability to learn the use of a variety of applications including: Frontline, Talent Ed, EDS, etc
• Knowledge of correct grammar, spelling and English usage.
• Ability to compose and format correspondence.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain strict confidentiality.

• Ability to model positive and effective behavior.
• Ability to establish and maintain effective working relationships with students, parents, staff and the public.
• Ability to follow directions.
• Good attendance and work ethic

Please note that a skills test will be required during the interview process.

Education, License, Certification, Formal Training:

• High school graduate or equivalent and training or experience in general office/clerical work.
• Skill in Microsoft Suite esp. office, word and excel, mail merge, publisher etc.
• Valid first aid and CPR certification.

Bilingual Candidates (English/Spanish encouraged to apply)

CONDITIONS:   EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL FUNCTIONS OF THIS POSITION.  The preceding lists of positions functions, qualifications and requirements are not exhaustive and may be supplemented as necessary.

Immigration Reform and Control Act Requirement:

The recommended applicant, if not a current  employee, will be required to complete an INS I-9 form and must provide proof of  employment eligibility.

Disclosure Statement and Background Check

Pursuant to Chapter 43.43, Washington Laws of 1990, the recommended applicant will be required to complete a disclosure form indicating whether he/she has been convicted of crimes against persons listed in the law.  In addition, a background check, based on fingerprints, will be requested from the  Washington State Patrol.

The Sultan School District #311 is an equal opportunity employer.  The district complies with all federal rules and regulations and does not discriminate on the basis of race, color, national origin, sex or handicap.  Inquiries regarding compliance procedures may be directed to the District Title IX Officer and/or Section 504 Coordinator, 514 4th ST, Sultan, WA  98294. Federal/State Criminal History Background Clearance will be required at applicant’s expense (employment status contingent on verification). The Sultan School District requires any employee hired in a position requiring a CDL to undergo a drug test as part of the employment process. Satisfactory completion of such a test is a condition

of employment.

Applicants are hereby notified that the Sultan School District is a weapon and drug-free work environment.