Birth Recorder - PRN

The following information is designed to outline the functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained. Essential functions may change based on organizational need.

General Position Summary:

Responsible for collecting new birth and parental information needed for processing birth certificates and paternity paperwork. Reports information to AZ Vital Records. Assists parents with related paperwork. Creates reports based on statistics.

Essential Functions / Major Responsibilities:

·         Records all births on a monthly report; checks L&D logs for missing information.

·         Verifies birth information and transmits to vital records.

·         Acquires paternity information when needed.

·         Compiles prenatal, medical, and birth information on worksheets for data entry.

·        Compiles Hep B information on logs and enters Hep B vaccines into AISSIS state registry.

·         Compiles and reports data to Arizona Perinatal Trust

·    Reconciliation of reports from EMR, vital records, charge capture, and nursing documentation.

·  Answers all correspondence, including phone calls, e-mail, and hard copy correspondence.

·  Displays proper etiquette and mannerisms that reflect the SHINE Behavior Standards.

·         Promotes the Patient Safety Standards as a core value of the organization.

·         Provides newborn name changes in hospital registration system.

Secondary Functions:

·         Cross trained and works as a PCT as requested.

·         Cross trained to perform charge capture duties as requested (minimum of once per week).

·         Participates in departmental and association wide informational meetings and in services, including staff meetings, association wide forums, and seminars.

·         Reviews department and association wide policies and procedures annually.

·         All other duties as assigned.

Additional / Seasonal Responsibilities:

·         Prepares and presents monthly, quarterly, and annual reports as needed. 

Job Scope:

This job involves:

·         Regular and recurring work situations.

·         A moderate level of complexity.

·         Typical operation from specific and definite directions and instructions, as well as established and well-known procedures.

·         Performance of duties under moderate supervision.

Supervisory Responsibility: 

·         None.

Interpersonal Contacts:

Contacts:

·         Are normally made with others both inside and outside the hospital.

·         Are normally made with own department, staff, and supervisor.

·       Frequently contain confidential/sensitive information necessitating discretion at all times.

·         Are frequently face-to-face, with some telephone and e-mail contact.

·         Include contact with patients and staff members, with minimal physician contact.

Specific Job Skills & Mental Activities:

This position requires knowledge of general office equipment including: fax, printers, copy machine, phone systems, and commonly used hospitalwide computer programs (including Hospital Information Systems, MS Office, e-mail, and internet).

This employee must be service oriented, be able to type 30 wpm, and have excellent customer service skills, excellent computer skills, communication skills, critical thinking skills, problem solving skills, and interpersonal skills.

Must be able to read, write, speak, and understand English.

Education and/or Experience:

·         High School diploma or equivalent (required).

·         Current CPR certification (required within 30 days of start date).

·         Basic computer skills (required).

·         Medical terminology (preferred).

·         One to two years related experience (preferred).

·    AZ State Vital Records Certifications (required upon successful completion of orientation)

·     AZ Hospital Paternity Program Certifications (required within 6 months of hire date) 

Physical Demands & Job Conditions: 

Exert up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects. The worker is exposed to moderate lifting and usually requires walking or standing to a significant degree. The worker is subject to contact with chemicals, contact with infectious fluids, and constant standing.

Physical motions include finger dexterity, standing, walking, stooping, crawling, talking, reaching, feeling, sitting, bending, kneeling, climbing, grasping, listening/hearing, handling, lifting 10-25 pounds, and repetitive motions of the hands, wrists, and feet.

This is considered a safety-sensitive position.

Exert up to 100 lbs. of force occasionally, and/or up to 50 lbs. of force frequently, and/or up to 20 lbs. of force constantly to move objects. The worker is subject to contact with chemicals, contact with infectious fluids, heavy lifting, constant standing, and encounters with upset/disturbed individuals.

Physical motions include finger dexterity, standing, walking, stooping, crawling, talking, reaching, feeling, sitting, bending, kneeling, climbing, grasping, listening/hearing, handling, lifting up to 50-100 pounds, and repetitive motions of the hands, wrists, and feet.

This is a safety sensitive position. 

OSHA Exposure Category: 

Involves exposure to blood, body fluids, or tissues.