What are the responsibilities and job description for the GRANTS SPECIALIST position at Summit Pacific Medical Center?
Job Summary
Provides moderately complex administrative and budgetary support for assigned grants in compliance with federal, state, and industry guidelines and grant sponsor terms and conditions. Conducts funding searches and assists in researching and writing grants. Maintains a positive work environment that promotes Summit Pacific values.
Job Specific Duties and Responsibilities
- Assists in researching funding opportunities and writing concept papers, letters of interest, abstracts, and grant proposals. Maintains a database of funders, opportunities, and awards.
- Supports proposal development through research of evidence-based practices and relevant field innovations.
- Develops subcontracts or agreements with potential sub awardees or contracts.
- Coordinates subcommittee activities, interviews and events and related logistics. Facilitates meetings, types up minutes, and documents follow-up actions as necessary to ensure objectives are met.
- Ensures that all grant information and records are kept in an accurate, complete, and timely manner. Maintains grant proposal, award, and contract documents, in collaboration with the finance division. Establishes and maintains tracking mechanisms as necessary for grant management and reporting. Tracks grant milestones and deliverables; writes reports and provides status updates and/or other records, as required/requested.
- Assists with the ongoing evaluation of grant program processes and procedures; participates in process improvement activities.
- Performs special projects and other related duties as assigned.
- Essential Job Function
Staff Member Responsibilities
- Adapts to changes in the work environment: Asks clarifying questions and/or provides constructive input in a helpful and respectful manner. SENIOR: Demonstrates flexibility.
- Builds and maintains working relationships: Maintains effective working relationships with supervisor and direct co-workers. SENIOR: Builds and maintains relationships across the organization.
- Creates positive experiences for patients, customers and, co-workers: Consistently provides a level of service that meets SPMC standards. SENIOR: Anticipates others’ needs and responds proactively; goes above-and-beyond to provide exceptional service.
- Demonstrates ongoing learning & development: Participates in ongoing skills training and competency development. SENIOR: Assists in training others.
- Exhibits effective work skills: Successfully performs job duties in accordance with SPMC expectations for quality/accuracy, quantity, and timeliness. Re-priorities and/or shifts focus as needed to deliver expected results.
SENIOR: Demonstrates initiative; successfully performs advanced job duties. Monitors workload and effectively prioritizes tasks to achieve desired results.
- Facilitates Teamwork: Actively engages in team activities. Welcomes and supports new team members; promotes a positive work environment. SENIOR: Meets team deadlines and responsibilities. Helps orient and acclimate new team members.
- Fosters an environment of trust: Treats others with courtesy and respect. Does not engage in gossip or triangulation. SENIOR: Is respectful and courteous in difficult situations. Redirects those who engage in behavior that undermines trust.
- Supports SP mission, vision, and values: Develops awareness of departmental contribution to mission, vision and strategy. Participates in department strategies and tactics. SENIOR: Provides thoughtful and constructive input for strategic planning. Takes initiative to execute tactics.
Organizational Responsibilities
In addition to the duties and responsibilities listed above, all employees are expected to adhere to Summit Pacific behavior and patient experience standards, comply with policies, procedures, and regulatory guidelines; and act in an ethical, professional, respectful, and collaborative manner.
Required Education and Experience
- Associate degree in business, communications, or related field; or equivalent combination of education and experience. Bachelor’s degree preferred.
- Five years of administrative experience, including at least two years performing moderately complex activities requiring a high-level of accuracy and attention to detail.
- Experience writing, tracking, and monitoring grants in healthcare or a related environment, is strongly preferred.
Required Licenses, Certifications and/or Registrations
- None
Required Knowledge, Skills, Abilities
- Advanced administrative and clerical skills; strong organizational skills; ability to prioritize, and reprioritize, work as needed to meet objectives and deadlines.
- Professional and effective written and verbal communication skills. Ability to identify and employ communication strategies appropriate to the audience. Grammar and punctuation skills as needed to compose professional documents.
- Proficient in the use of current technology and software, including intermediate to advanced Microsoft Office skills (Word, Excel, and Outlook). Ability to quickly learn and develop mastery with new technology and software.
- Experience applying and explaining complex information. Proven ability to handle confidential information with discretion.
- Ability to develop and maintain professional and accurate documentation, records and reports, in a timely manner.
- Strong process improvement orientation and skills; ability to anticipate needs/issues and identify potential solutions.
- Ability to build and maintain effective professional working relationships. Demonstrated customer service, teamwork, and collaboration skills.
- Ability to work independently, using good judgment and problem-solving skills.
Location: Summit Pacific Medical Center · SPM CARE TRANSFORMATION (1.87700)
Schedule: Full Time, Monday - Friday
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