Executive Assistant

Position Summary:

This position will support the Sr. VP of Employee Services as well as the Employee Services department. Provides coordination of administrative functions for the Executive and associated areas of responsibility to meet the needs of all customers and that fulfills the mission of Heritage Provider Network, Regal Medical Group/Lakeside Community Health. The Assistant is responsible for the coordination of all meetings, calendars and travel. Creates forms, documents, presentations as requested. Is responsible for meeting minutes as assigned. Prepares expense reports and performs follow up as needed. Will assist with data entry into ADP system and with running ADP reports. Provides support for training and development sessions as needed. Maintains all policies and procedures for the organization in an orderly and uniform fashion. Maintains confidential files. Works with leaders to develop and maintain regulatory dashboards. This position provides general assistance and support, interfaces with specific customers (i.e. Executive team, Medical Directors, Management and all employees) and will assist with special projects and with employee events.  All other duties as assigned.

Essential Duties and Responsibilities include the following:

• Must have excellent written and oral communication skills. Maintains confidentiality. Has excellent organizational and follow through skills. Is courteous and professional at all times.
• Maintain and coordinate calendars/meetings for Sr. VP of Employee Services and for Employee Services Department
• Manage logistics including travel planning, arranging meetings, project organization, expense reports
• Clerical work – streamline/process paperwork, create forms/letters/documents, organization/storage
• Maintenance of ongoing projects including watching timelines, verifying completion of assigned tasks by responsible parties, facilitating communication between team members
• Develop and maintain working relationships with key personnel, business associates, customers
• Coordinate interactions with other departments/programs
• Obtain feedback/complaints from customers, team-members, and staff. Develop action plans to address issues.
• Distribution of key metrics/news/information
• Maintain policies/procedures/guidelines. Facilitate access/distribution.
• Data entry and report running in ADP
• Assist in preparation and in approval of JANs and PANs
• Special Projects as assigned

The pay range for this position at commencement of employment is expected to be between  $25 - $27  per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience.

The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.

Full Time Position Benefits:

The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.

Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options.

Health and Wellness:

• Employer-paid comprehensive medical, pharmacy, and dental for employees
• Vision insurance
• Zero co-payments for employed physician office visits
• Flexible Spending Account (FSA)
• Employer-Paid Life Insurance
• Employee Assistance Program (EAP)
• Behavioral Health Services

Savings and Retirement:

• 401k Retirement Savings Plan
• Income Protection Insurance

Other Benefits:

• Vacation Time
• Company celebrations
• Employee Assistance Program
• Employee Referral Bonus
• Tuition Reimbursement
• License Renewal CEU Cost Reimbursement Program
• Business-casual working environment
• Sick days
• Paid holidays
• Mileage

Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance.

Salary : $25 - $27