Executive Assistant

Executive Assistant
Annual Salary Range: $75,000-$85,000

SunMed is a respected North American manufacturer and distributor of one of the most comprehensive portfolios of consumable medical devices for anesthesia and respiratory care. For more than 40 years, SunMed has expanded their product offering by adding reputable brands such as Salter Labs, Ventlab, Ethox Medical, and Westmed. The SunMed family of brands offers a product portfolio that spans the continuum of care from first responder to home care, with safety, patient comfort, and clinical performance in mind.

Position Summary

SunMed is seeking an Executive Assistant to support the CEO and other designated executives with duties including general office management and administrative support. The position is located at our corporate office in Grand rapids, MI and will require an on-site presence.

Position Qualifications

The specific minimum competencies needed to perform the essential duties of the job include knowledge, skills, abilities, level of education, and experience necessary for successful performance.   These competencies are generally demonstrated through specific service, education, or training.

Knowledge:  

The ideal candidate for this position will be proficient in all Microsoft Office products including Excel and PowerPoint, and has experience coordinating onsite events, including coordinating meals, hotels and travel for those visiting the corporate office.  This candidate will have strong time management and attention to detail skills. 

Level of Experience:  

7-10 years of administrative experience (executive level preferred). 

Level of Education:  

Associate degree or equivalent experience required, Bachelor's degree preferred. 

Travel:    

<10% 

Essential Duties and Responsibilities

• Providing day to day support of the Senior Executive Team.
• Support travel arrangements, reservations, flights, and rentals.
• Assist with the coordination of onsite meetings, meals, hotels, and travel details for those visiting the corporate office.
• Prepare and review documents for internal meetings, board meetings and other related events.
• Set and manage daily schedules and calendars for company executives.
• Prepare and/or edit documents, such as, expense reports, memos and invoices.
• Create spreadsheets, manage database, and prepare presentations with accuracy and high attention to detail.
• Negotiate with vendors for office supplies and café materials.
• Order necessary office supplies.
• Oversee corporate conference room schedules for company executives.
• Manage videoconferencing schedules and set-up.
• Assures services provided to visitors are in working order, including waiting area, coffee bar, etc.
• Answer the telephone and greet visitors.
• Coordinate mail communications and in-office mail delivery.
• Manage electronic filing system.
• Must possess the ability to work at a rapid pace under tight timelines.
• Must be able to handle confidential information professionally and with extreme care. 

Other Responsibilities

• Focus on achieving our Company mission. 
• Demonstrate accuracy and thoroughness in daily work; look for ways to improve and promote quality & safety. 
• Inspire the trust of others; treat people with respect and dignity and embrace the value of diversity.
• Use time efficiently; perform job accurately, thoroughly, and conserve Company resources to improve profits.
• Contribute to building and maintaining a positive team environment.
• Assure all policies and guidelines are implemented and followed.

QUALITY POLICY

At SunMed, Quality is our promise.   It is our commitment to customer satisfaction and our dedication to product excellence in an evolving global healthcare market. This promise is kept through a continuously improving and effective Quality Management System and compliance to Regulatory Requirements. 

DEIA STATEMENT

At SunMed, we are committed to building a diverse workforce and an inclusive workplace that reflects the communities and customers we serve. We believe our philosophy on Diversity, Equity, Inclusion, and Advancement (DEIA) encourages excellence and equips us to serve an evolving global marketplace.