HR Administrative Assistant

Join the team and experience why Sunriver Resort was voted Top 2023 Businesses to work for in Oregon! Enjoy the many benefits of working at Sunriver Resort including a generous paid time off Program, 401k matching, medical and health benefits, free recreation rentals and golf, discounted lodging, and more! The HR Administrative Assistant assists in managing the day-to-day operations of the HR department. S/he will play an integral role in the HRIS system, reception duties, Workperks Program, HR budget, and overall administration tasks. S/he will ensure all personnel records are maintained timely and are in compliance with all labor laws and internal policies.

The Administrative Assistant will always conduct them self in a manner that supports the core values of Sunriver Resort: Trust, Open & Honest Communication, and Commitment. The Administrative Assistant shall strive to provide exceptional service to both internal and external guests at all times. S/he will be responsible for exemplifying the Sunriver Resort Culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!

Responsibilities:

• Provides reception duties for the HR office- meet & greet public, answer phones, filing, etc.
• Opens and closes the office daily
• Responsible for processing/filing incoming paperwork
• Responsible for all HRIS systems input and pulling reports
• Accurate and consistent use of the Chart of Accounts
• Responsible for processing all invoices and reconciling the purchasing card
• Supports HR Director & Assistant HR Director with administrative tasks and special projects as needed
• Sends and distributes office mail
• Prepares and issues associate ID cards and nametags
• Manage the Resource Center; managing schedule requests and conflicts and ensure daily cleanliness, organization, and configuration
• As needed provide administrative support to the Sunriver Resort Safety Committee and Safety & Asset Protection Manager
• Plan and execute full process of Workperks program
• Assists with answering basic benefits and work perk questions
• Assists with associate recognition events, job fairs, and any other events as deemed necessary
• Maintains check log for all manual payroll checks
• Responsible for Associate Discount Lodging Program
• Monitors training attendance through the resort with files and HRIS records
• Partner with HR Coordinator to create and deliver Pay Day Press every pay day
• Prepares new hire paperwork packets
• Responds to all reference check and employment verification inquiries. Partners with Payroll as needed
• Assists in the seasonal recruitment process
• Assists in Open Enrollment and benefits enrollments as needed
• Performs internal self-audits
• Prepares supplies for New Associate Orientation as needed
• Ensure the verification of IDs for I-9 and E-Verify compliance
• Responsible for the proper filing and documentation of all EEO & I-9s for current and terminated associates
• Orders and maintains organization/stocking of all office supplies
• Tracks Annual Performance reviews and processes mass increases

Qualifications:

• High School diploma required
• Two or four year degree strongly preferred
• Prior office experience required
• Prior HR experience preferred
• Prior hospitality experience preferred
• Must be eligible to work in the United States
• Must have strong computer knowledge, especially Word, Excel, PowerPoint, Outlook and internet
• Must be detail orientated with a high level of accuracy
• Ability to work a flexible schedule that may include evenings or weekends
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner
• Must have a passion for creating an exceptional experience for all associates and guests
• Must be available to work weekends if needed

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Bend, OR 97707: Relocate before starting work (Required)

Work Location: In person