Accounts Payable Specialist

SUMMARY 

The Accounts Payable Specialist is responsible for inputting and disbursing the Bank’s account payable invoices. This includes processing and monitoring payments and expenditures, including processing invoices and draws, cutting checks, as well as filing all documents and reports in an organized manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform day to day payable transactions, including verifying, classifying, computing, posting and recording accounts payable invoices to accounting system
• Audit and process employee travel and expense report reimbursements using BankTel.
• Work closely with employees to ensure reports are filed timely and ensure compliance with travel & expense policy
• Follow-up with employees on past due expense reports and missing receipts
• Enter, review, and process invoices.

• Ensure accuracy, data integrity, thoroughness, and timeliness
• Monitor accounts, maintain logs and records, and prepare reports 
• Reconcile processed work by verifying entries and comparing system reports to balances
• Communicate with both vendors and internal customers regarding account status and follows up on inquiries, including assistance with inquires for vendor history, invoice status and payment status
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Provide support and answer inquiries from employees
• Identify process improvement opportunities to support expense report processing efficiencies
• Assist team with various month-end close related activities
• Perform other related and assigned duties as necessary

ADDITIONAL RESPONSIBILITIES

• Demonstrate high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrate high level of quality work, attendance and appearance
• Adhere to all Company Policies & Procedures and Safety Regulations
• Adhere to local, state and federal laws

• Understand and comply with all company rules and regulations
• Attend training and maintain a basic knowledge of procedures to ensure compliance with laws and regulations governing financial institutions, as they apply to your position and job responsibilities, with an emphasis on the BSA/AML/CIP, Consumer Privacy, Regulation CC, Information Security, Bank Protection Act, FACT-Identity Theft, Information Technology and GLBA.
• Additional duties as assigned as it relates to the position

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities

MINIMUM QUALIFICATIONS

• 2 years of experience in accounts payable functions preferred.
• Associate degree or higher preferred. 
• Experience using Banktel preferred.
• Knowledge of accounting principles, practices, standards, laws and regulations.
• Excellent communication skills.
• Ability to prioritize appropriately and handle multiple tasks simultaneously with minimal guidance.
• Knowledge of Microsoft Word and Excel 

COMPETENCIES:

• Adaptability
• Communication
• Decision Making
• Initiative
• Professionalism
• Results Orientated