Human Capital Coordinator

SUMMARY 

The HR Coordinator is responsible for HR responsibilities including report maintenance and metrics tracking, filing and maintenance of files, on-boarding new employees, clerical processing of outgoing mail, assisting the HR team and any other HR related projects. The HR coordinator should also encourage an open door policy & assist in building a transparent culture across the organization. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and maintain employee files, assuring accuracy, compliance and confidentially.
• Owns the new hire onboarding process: launching drug screens and background checks, coordinating first day details and conducting new hire orientation.
• Administer i-9 verification for new hires & employees that require a reverification
• Point person for HRIS including, but not limited to; researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
• Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy. 
• Responsible for reporting for all touch points in Human Resources – Benefits, Talent Acquisition and Payroll and Time & Attendance
• Update and maintain employee benefit files regarding the tracking of benefit plan changes, new deductions or life changing events in to the ADP HRB system.
• Performs routine audits to ensure complete and accurate HR records and provides feedback and findings the HR Manager and CHRO.
• Reconciliation of all HR invoices
• Maintain and retrieve achieved records
• Completes Verifications of Employment in a timely manner 
• Responsible for maintenance of the time and attendance system which includes semi-monthly follow up with supervisors to ensure time cards and time off requests are approved within payroll cut off
• Provide support and cover to the receptionist desk and varies duties assigned with the front coverage

ADDITIONAL RESPONSIBILITIES

• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adheres to local, state and federal laws

• Understands and complies with all company rules and regulations
• Attends training and maintains a basic knowledge of procedures to ensure compliance with laws and regulations governing financial institutions, as they apply to your position and job responsibilities, with an emphasis on the BSA/AML/CIP, Consumer Privacy, Regulation CC, Information Security, Bank Protection Act, FACT-Identity Theft, Information Technology and GLBA.
• Additional duties as assigned as it relates to the position

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities

MINIMUM QUALIFICATIONS

• 1-2 years' of prior experience in Office Management and/or Human Resources or related field preferred
• Bachelor's degree preferred
• Excellent written and verbal communications skills
• Ability to communicate clearly and with empathy with all employees as well as with vendors and visitors
• Ability to manage multiple priorities
• Highly organized with strong follow up skills and the ability to multitask

COMPETENCIES:

• Adaptability
• Communication
• Decision Making
• Initiative
• Innovation
• Motivator
• Organization
• Professionalism
• Results Orientated

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