What are the responsibilities and job description for the Assistant Registrar position at SUNY Ulster?
Full Time
12 months per year; 35 hours per week
Salary Range: $60,600; Excellent Benefits Package
Application Deadline: Open Until Filled
Position Summary
The Assistant Registrar shall be responsible to the Registrar and shares responsibility for the accuracy, integrity, privacy and security of all academic records. The Assistant Registrar works to ensure compliance with published policies and procedures while providing outstanding customer service to students, staff, faculty, and the larger community. This position provides functional and technical expertise supporting Banner, Degree Works, and other student related software products.
Primary Responsibilities
- At the request of the Registrar, supervises the functioning of the office.
- Database Systems:
- Ensure all program and course changes, approved by the Curriculum Committee, are reflected accurately in Banner and Degree Works databases.
- Maintain federal financial aid compliance rules using Banner Module systems and Degree Works in collaboration with Financial Aid and Student Accounts.
- Respond and resolve student issues regarding degree audits.
- Assist faculty and staff in accessing and interpreting student data in support of academic success.
- Works collaboratively with the Curriculum Committee and/or Continuing Education in the review and approval of microcredentials.
- Maintain microcredentials in Banner, including new and or updated microcredentials.
- Graduation:
- Review applications of candidates for degree conferral. Communicate to advisors when additional information is required; follow up with waivers and transfer credits as needed.
- Update and maintain graduation status records in Banner.
- Notify candidates who applied for, but did not complete degree requirements for graduation.
- Prepare candidate lists for distribution to Academic Senate, Marketing and Commencement committee members.
- Assist with the coordination and implementation of commencement activities.
- Assist with degree conferral and communicate to students who successfully completed degree.
- Order diplomas, communicate to students and distribute accordingly.
- Assists office staff in responding to questions raised by students, faculty and campus personnel.
- Participate in registration activity for credit students as needed.
- Assist in the creation and maintenance of academic terms, schedules and courses.
- Assist Institutional Research to complete all necessary course and student data submissions.
- Ensure accurate coding for tuition and fees for all credit courses, including but not limited to: the "special student cohorts" of Collegian, P-TECH, President's College Scholars, Hudson Link, high school students, New Start, Cross Registration.
- Assist with the coordination and development of registration procedures for all credit courses.
- Assist in and act as liaison in resolving system issues pertaining to student records and registration.
- Assists in ensuring institutional FERPA compliance.
- Works closely with the Office of Information Technology to maintain Banner forms pertaining to registration, classroom scheduling, end-of-semester processing, and graduation audits.
- Tests and troubleshoots Banner forms after updates are implemented.
- Serves on appropriate college committees.
- Assists in the review of and edits to the College Catalog.
- Active in state, regional and national professional organizations (SUNYRA, MSACROA and AACRAO).
- Assists in the development and implementation of the departmental and graduation budget.
- Performs other duties that may be assigned by the Registrar.
Minimum Qualifications
- Bachelor's Degree.
- Minimum of two years higher education.
- Demonstrated skills in leadership, communication and management.
- Excellent organizational and interpersonal skills.
- Ability to work well on a team.
- Knowledge and experience with college scheduling.
- Experience in Banner INB required.
Must enjoy working in fast-paced environment and display an aptitude for technology. Must be able to work independently on multiple tasks with a high degree of accuracy and attention to detail. Must possess strong organizational and interpersonal skills. Must have knowledge of state and federal policies and procedures governing academic records.
Preferred Qualifications
- Experience in Degree Works, specifically scribing.
And
- A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.
Additional Information:
- SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.
- In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.
Application Process:
The position is open until filled. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.
Applicants must submit the following materials to be considered for the position:
- Cover letter, not to exceed two pages, addressing the functions of the position
- Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position; and
- Contact information for three references, including a phone number, email, professional title, and relationship to you.
To apply for this position, please visit our application page at Application for Assistant Registrar
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. This position is in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) bargaining unit.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.
Conditions of Employment
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance.
Salary : $60,600
