What are the responsibilities and job description for the CHIEF OF STAFF (COS) position at Superintendent Office?
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Chief Of Staff (COS)
Chief Of Staff (COS)
ABOUT CPS:
Cincinnati Public Schools (CPS) serves 35,000 students preschool to 12th grade in over 65 schools across a 91-square-mile district in Southwest Ohio. Cincinnati Public Schools is Greater Cincinnati's largest school district.
CPS is Ohio's fastest-growing, large-city district, with enrollment up more than 20 percent since 2012-13.
CPS offers families high-quality educational choices and a variety of academic programs. Our innovative approach to education, an investment and caring teachers, and a vast array of collaborative partnerships have accelerated students' achievement to highest levels in decades - ensuring that student thrive and graduate prepared to enter college, the military and the work force.
Cincinnati Public is looking for creative, innovative, passionate, problem-solvers to join our team. We seek to have a positive impact on our children and families every day and are looking for staff members who want to not only do an excellent job with their career field but also serve as a role model for the children in CPS. We invite you to become a member of our CPS work family.
CHIEF OF STAFF
POSITION SUMMARY
Support the attainment of the goals and objectives of the District’s Strategic Plan and perform other duties as assigned by the Superintendent. Reports directly to the Superintendent.
LEADERSHIP ROLE AND FUNCTIONS
The role and function of the Chief of Staff is to supervise on a constant, ongoing basis, the translation of the district’s educational philosophy, goals, and objectives into actions that directly benefit each individual student.
The Chief of Staff assists the Superintendent substantially and effectively by providing leadership in developing, supporting, communicating, aligning, calibrating and maintaining the highest quality educational programs and services.
The Chief of Staff reports to the Superintendent and develops a culture of collaboration between Board of Education members and District leaders that results in a shared vision for district success, as well as facilitiating forums to gain relevant and timely feedback from our community.
RESPONSIBILITIES
The essential job functions include, but are not limited to, the following fundamental duties:
- Serve as Chief of Staff for providing chief support for the Superintendent and coordinating the central office departments and interacting for the Superintendent with other staff members.
- Serve as Superintendent designee at the direction of the Superintendent.
- Serve as support to the Superintendent for the Board of Education and administrative staff.
- Work cooperatively with all Senior District Administration to advance the educational mission of the District.
- Manage ongoing projects initiated by the Superintendent connected to the Strategic Plan and generate ongoing management reports.
- Coordinate District academic and nonacademic operations and activities including District operations and initiatives, and information flow from District Staff to and from the Board of Education.
- Coordinate the development of the District’s strategic plan.
- Participate with the Superintendent and other senior staff in strategic planning, policy development and problem resolution of complex issues and needs.
- Serve as a member of the Performance Leadership Team.
- Maintain constant communication and contact with the Superintendent concerning the overall operation of the district.
- Represent the Superintendent at meetings of staff and community groups, as requested.
- Meet with the District Senior Administration regularly to support the implementation of district-wide initiatives, and goals.
- Act as an advocate for district schools and ensure that quality support and services are provided.
- Act in a liaison capacity between the Superintendent and division and department heads, school administrators, employee organizations, other school districts, public agencies, and the public, as directed.
- Develop collaborative service delivery methods, design and develop effective teams and organizational structures; encourage effective new practices and methods; assure coordination of divisional activities with other units and contribute to school improvement efforts.
- Provide technical expertise, information and assistance to the Superintendent regarding assigned functions; assist in the formulation and development of policies, procedures and programs; advise the Superintendent of unusual trends or problems and recommend appropriate corrective action.
- Represent the Superintendent at local and national meetings.
- Coordinate long range planning activities.
- Prepare District level reports and manage special projects as directed.
- Perform other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
- Skill and strategies for managing a large, diverse organization.
- Experience leading district departments of curriculum, school instructional programs, and operations.
- Principles and techniques of budget preparation and control.
- Principles and practices of administration, supervision, and training.
- Applicable laws, codes, regulations, policies, and procedures.
ABILITY TO
- Communicate precisely using oral and written communication skills.
- Provide leadership and direction in the administrative and instructional functions of the district.
- Maintain current knowledge of, and adhere to, applicable provisions of federal, state, and district laws, rules, and regulations.
- Plan and organize programs.
- Contribute to strategic planning and the development of objectives.
- Analyze problems, make decisions, and be responsible for those decisions.
- Interpret, apply and explain rules, regulations, policies and procedures.
- Meet schedules and timelines.
- Supervise and evaluate the performance of assigned staff.
- Lead strategic planning and business restructuring.
- Apply theories, techniques and methodologies related to managing instruction and operations of a large, complex urban organization in a culturally diverse community.
- Use collaborative problem-solving methods.
- Apply principles and practices of administration and supervision.
- Apply knowledge of School and District operations, policies and objectives.
- Apply interpersonal skills using tact, patience and courtesy. Use technology tools to enhance core functions and communications.
LEADERSHIP COMPETENCIES
- Political savviness and the ability to build coalitions to support the school district’s mission.
- Character that demonstrates a strong sense of ethics and values; role models this for others.
- Creativity and leadership that support the organizational vision.
- Resourcefulness, taking the resources of the organization into consideration and getting things done for less.
- Ability to work constructively with others and manage constituencies effectively.
- Demonstrated Results Orientation.
PREFERRED QUALIFICATIONS
Master’s degree in educational leadership and administration or a related field or appropriate relevant experience, a law degree or related professional degree, and five years of experience in an administrative, managerial or consultant position requiring policy development and/or managing operations in a large, complex organization. School Distirct level experience required. One year of this experience should be working with educational policy and issues.
CORE COMPETENCIES
OWNERSHIP
- Leads organization by example, modeling the highest level of personal accountability, putting self on the line in pursuit of breakthrough results.
- Holds leadership accountable for decisions and progress against them.
- Forges a culture of optimism and perseverance in the face of challenge.
CUSTOMER FOCUS
- Ensures perspectives from within CPS and from families and stakeholders are reflected in decision making and planning.
- Embeds a customer-first mentality within the organization, modeling the ability to set aside own feelings and possible prejudices to really understand what customers need and want.
CULTURAL
- Forges a district culture where diversity is the norm; recognizes that understanding our biases and working to embrace diversity is a lifelong journey.
- Transforms and upholds talent policies that support diversity and inclusion as an organizational priority.
COLLABORATION ACROSS BOUNDARIES
- Models the highest level of personal and professional trust with families, stakeholders, and people across the organization.
- Contributes to a sense of shared purpose among the leadership team and holds the team accountable for collaboration within and across departments.
CLEAR AND CANDID COMMUNICATION
- Serves as an organizational role model in delivering direct and constructive feedback and coaching.
- Publicly represents the organization, successfully generating support for CPS' work and goals.
- Instills a culture that encourages teams and individuals to raise challenging issues that are essential to moving the district forward.
CONTINUOUS IMPROVEMENT
- Drives a results-oriented culture that relentlessly focuses on improving quality based on data.
- Proactively identifies and acknowledges mistakes made and reflects on causes, redesigning efforts based on what was learned.
- Seeks ideas and feedback from employees at all levels, appropriately incorporating input and championing change efforts.
PLANNING AND EXECUTING
- Establishes a cohesive vision, goals, and strategy across the district. Prioritizes human and fiscal resources for greatest impact.
- Makes strategic decisions in the face of uncertainties and pressure. Remove obstacles for others.
- Ensures district’s priority projects are delivered on time and on budget.
CONTRACT PROVISIONS
Type Contract: Limited 260 days
SALARY RANGE: Salary is commensurate with education, experience, and background.
APPLICATION PROCEDURE
All interested applicants should submit a resume and application online at http://www.cps-k12.org/, click on employment, then Apply Online.
The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Note: A lead teacher in a position may not be appointed to an administrative position while serving as a lead teacher. A lead teacher may apply for an administrative position if the lead teacher resigns the lead teacher position prior to submitting an application, however, selection is not guaranteed. A consulting teacher may not be appointed to an administrative position while serving as a consulting teacher and for one full school year after serving as a consulting teacher.
Certain jobs at Cincinnati Public Schools may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation are available upon request from Talent Acquisition and Staffing.
Cincinnati Public Schools is an equal opportunity employer and is subject to federal regulations pertaining to employment. The district has a continuing non-discrimination policy which prohibits discrimination on the basis of race, color, sex, age, religion, national origin, disability, sexual orientation, or veteran status. We hire only United States citizens and aliens lawfully authorized to work in the United States.
CINCINNATI PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
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