Administrative Assistant/Reception - Auburn, ME

Support Solutions, Inc. is looking for an experienced Administrative Assistant to fill a Full-Time opening. The ideal candidate will be reliable, well-organized, efficient, and with excellent communication skills. This role will assist and support with the smooth operations of Support Solutions administration team. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Work Hours: Monday-Thursday 8am-4pm & Friday 8am-3pm

Essential Duties and Responsibilities:

• Answers and fields all phone calls on a multi-line phone system, including monitoring of the main voice mailbox.
• Directs and assists walk-in traffic.
• Assists with all office equipment, including photocopier/fax, postage meter, etc.
• Coordinates and communicates office closures; as needed.
• Assists in stocking, maintaining, and distributing office and employment forms.
• Assists in coordinating, ordering, and distributing supplies for main office and residential homes.
• Acts a liaison to service companies on an as-needed basis: Photocopies, shredding, water deliveries, etc.
• Manages conference room bookings and schedules; as needed.
• Organizes and maintains all administrative mailboxes.
• Collection and distribution of mail, packages, and faxes.
• Completes all duties related to cards for birthdays and other occasions for staff and individuals supported.
• Sends welcome cards to new employees.
• Distribute summer park passes and any donated passes and/or event tickets.
• Other duties as assigned.

Competencies
To perform the job successfully, an individual should demonstrate the following:

• Implements and adheres to all policies and procedures of Support Solutions.
• A strong ability to multi-task
• A strong eye for details
• The ability to complete tasks in a timely manner
• Solid critical thinking and decision-making skills
• A calm, mature demeanor with an even-keeled temperament with a solid understanding of professionalism
• The ability to thrive in a fast-paced environment, but with an understanding of how to self-direct and stay on task in quitter periods

Other Qualifications & Requirements

• High School Diploma or GED/HiSet
• Current Valid Driver's License
• Prior Experience is required

Full-Time; 38-40 hours/week, Mon-Fri

Job Type: Full-time

Pay: $17.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• No weekends

Application Question(s):

• Phone Number you can be reached at to schedule a phone screening?
• Email Address you can be reached at to schedule a phone screening?

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant/Reception: 1 year (Required)

Work Location: In person