Contract Administrator

JOB TITLE: Contract Administrator  JOB SUMMARY:   The Contract Administrator will be responsible for the SCA bidding process and procedures from start to finish in our target market areas. This is a key role in the growth of our company.  This position will be accountable for the dynamic tracking of all customer contracts for each of our operating locations.  The ideal candidate will bring a wealth of state & local government bidding and contract administration expertise to our high-growth company.    JOB LOCATION:10136 Mosteller Lane West Chester, Ohio 45069  WHY SCA?  At SCA, we do the right thing, at the right time, for the right reason, all the time. This is an essential part of our core values that guide us in being the leader in power-sweeping services across the nation.   JOB DUTIES AND RESPONSIBILITIES   Monitor, research, qualify, communicate, and respond to all applicable DOT and Municipal Lettings, Solicitations, RFQs, RFPs, and ITBs   Manage the contract scanning process to ensure all agreements are housed electronically in Salesforce.   Manage the bid opportunities pipeline and maintain bid calendar and weekly activity report  Analyze Bids, RFQs, RFPs, and ITBs to create proposal outlines and response plans  Drive, manage, and take control of SCA’s government and municipal bidding process – “go to bidding expert”  Facilitate FOIA requests and help in the Bids department.  Process new and existing governmental contracts.  Manage and track the renewal process for all DOT, municipal and county contracts as well as commercial contracts.  Manage, track, and maintain all executed contract inventories across all SCA operating sites  Work with cross-functional bid team members to lead the preparation and submission response in formal bids  Manage the proposal development process to ensure on-time delivery of our bid proposals.  Communicate and collaborate with a variety of internal stakeholders including sales, operations, finance, key leadership, and other subject matter experts, as needed  The measure of success is the 100% accurate submission of each bid and contract renewal on time and in an organized and efficient manner  Update and sustain SCA’s contract inventory  Complete and/or distribute all applicable bid forms  Act as the central point of contact on assigned bids while leading the work of the Bid Teams  Solicit management reviews and approvals during proposal development  Monitor proposal content to ensure compliance with RFP requirements, evaluation criteria, and technical requirements   Reports to customers daily with updates on project completion (DWRs) Schedules monthly work and sends schedules out to customers   Attends pre-construction meetings with SCA ops and DOT Collects documents for driver files – Concorde – Clearinghouse Docs Verify employee clock in/out times are correct Order office supplies        Maintain vendor lists          Greet and assist visitors to the office              Handle incoming and outgoing mail    Accepts special assignments and performs other tasks as assigned. Certified payroll reporting Handles and routes customer/citizen complaints.  Is the liaison between the client and operations.   JOB REQUIREMENTS  Bachelor’s Degree in business, Marketing, or Sales related discipline or transferable work experience   Minimum 5-7 years of sales experience in municipal, government, waste, and/or environmental services sales  2-3 years negotiating terms and contract specifications for customer  Knowledge of all facets of sales strategy and implementation including market research, customer prospecting, sales promotion, and customer retention strategies  Microsoft Suite Computer Skills (Outlook, Word, Excel, PPT)   Preferred  Customer Relationship Management (CRM) experience prefer experience with Salesforce.com.  Strong verbal, presentation and written communications skills   Ability to manage multiple tasks  Proactive and timely follow-up skills on leads, quotes and scheduling   Veterans are encouraged to apply.   Excellent Benefits, Including:  Competitive wages 401K plan Health, dental, vision, and life insurance  Paid time off (vacation, holidays, sick time) The knowledge that you are working for the industry leader  A great place to grow your career: training, promotion and career paths, and advancement  Extensive Safety Program: Our extensive safety program includes a full-time EHS team of professionals with advanced safety credentials and degrees.  We have established safety policies and standard operating procedures as well as extensive driver and onboard training programs.  The safety of our employees is of critical importance to us.