Finance Administrator

A new and exciting opportunity to join Sweetser as the Finance Administrator! Provide direct support to the Director of Finance, Director of Patient Accounts and financial service departments through a system of office management. Auxiliary support to CFO. Manages the maximization of revenue by creating and analyzing trend data, identifying and communicating opportunities to improve revenue per unit for Sweetser programming.

ESSENTIAL FUNCTIONS:

• Responsible for the compilation and distribution of all Board Finance, Audit, Investment and related company (60-62 and Biscay Rd) committee meeting information to Board and Committee members.
• Responsible for the attendance and minute keeping of Board Finance, Audit, Investment and related company (60-62 and Biscay Rd) committee meetings including the coordination of all Board resolutions.
• Responsible for the scheduling, attendance and minute keeping of Monthly Program Review meetings, including the communication and coordination of all requested follow up actions.
• Provides operational support to Finance and Patient Accounts departments including, but not limited to, coverage for staff or certain functions and assisting with projects, the monthly close process, and annual audits.
• Administratively supports the Finance and Patient Accounts departments including, but not limited to, maintaining the department calendars, scheduling meetings, managing interdepartmental and external communications, and the maintenance of databases.
• Prepares and distributes weekly, monthly, and annual operations and budget reports as requested by the CFO, Director of Finance and Director of Patient Accounts.
• Produce accurate and timely communications including, but not limited to, properly typed correspondence, records, reports, and presentations.
• Maintain and monitor key dates of the Finance and Patient Accounts calendars and support department staff in the timely delivery of information and reports, internally and externally.
• Maintain an accurate, central and effective record keeping/filing system as directed by the Director of Finance and Contracts Manager.
• Be familiar with and help coordinate business rules and work procedures for Finance and Patient Accounts.
• Participate actively in internal and external training sessions and in organization task forces and demonstrate continued professional and technical growth.
• Demonstrate an understanding of the agency’s safety policies and practices by: ​Attending required safety programs.

Reporting all accidents and suspected safety hazards to supervisor.
Proactively identifying safety issues.
Developing responses in conjunction with facilities manager to assure optimal safety for all staff.

• Maintain employee and client confidence and protect operations by keeping information confidential.
• Monitor key performance measures for Patient Accounts and communicate opportunities for correction strategies and workflow improvements.
• Create and analyze system data reporting. Communicate the results of the analysis by sharing reports with Patient Accounts and Finance teams for timely response to negative trends or identified opportunities.
• Prepare Board reporting that supports revenue per unit improvement initiatives.
• Monitor systems data to ensure timely and accurate billing and cash collections.
• Partner with Patient Accounts and Finance team members to ensure timely reconciliation of grant receivables.
• Monitor the billing cycle to identify opportunities to maximize the use of the Welligent billing tool.
• Provide excellent and considerate customer service internally and externally.
• All other duties as assigned.

GENERAL EXPECTATIONS

• Be committed to the mission, vision, and values of the organization
• Work collaboratively as a member of a team with various groups of staff, depending on the issue addressed.
• Assure quality in work performed to facilitate the delivery of quality services.

EDUCATION AND EXPERIENCE

Minimum of three (3) years medical services billing experience, mental or behavioral health billing experience preferred.

Experience with transcription of Board meeting minutes or similar executive level experience preferred.

Experience in any accounting function (payroll, accounts payable, billing) preferred.

Complex administration/customer service support experience.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per month

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Saco, ME 04072: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

Salary : $50,000 - $60,000