Administrative Specialist

Swine Vet Center of St. Peter, MN is looking to hire a full-time Administrative Specialist. This position enables the efficient operation of the firm by performing a variety of administrative tasks to assist the managing partner and multiple veterinarians.

About the Swine Vet Center

At the Swine Vet Center, we work hand in hand with progressive and multi-generational pork producers to deliver swine medicine while also being at the forefront of swine research. Our dedicated support staff and highly skilled swine veterinarians have more than 180 years of practice experience and scientific know-how. We share a goal with our customers which is to produce safe, nutritious, delicious and sustainable pork while maintaining the highest standards for herd health and animal welfare.

Essential Functions

• Answers and transfers phone calls, screening when necessary.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managing partner and/or veterinarians.
• Prepares agendas and schedules for meetings; develops and prepares PowerPoint slides for meetings.
• Coordinate projects by preparing timelines, tracking progress and ensuring deadlines are met by following through and offering support as needed.
• Records and distributes minutes or other records for meetings.
• Conducts proofreading and typing tasks to ensure accuracy in documents.
• Manages calendars efficiently to schedule appointments and meetings.
• Proactively reaches out to veterinarians to offer assistance and value added support.

Required Skills and Abilities

• Must be able to coordinate projects effectively.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.

Required Education and Experience

• Three to five years of experience in an administrative role.

Preferred Qualifications

• Associates degree preferred

Job Type: Full-time

Ability to Commute:

• Saint Peter, MN 56082 (Required)

Work Location: In person