Administrative Assistant

Founded in 1986, Synagro Technologies, Inc. provides environmentally sustainable solutions for commercial and municipal organizations that generate organic by-products. Synagro consistently transforms industrial and municipal waste into environmentally friendly resources that benefit our communities. As the largest recycler of organic by-products in North America, Synagro uses best-in-class processes, from beneficial reuse to renewable energy, that adhere to the strictest of environmental regulations to provide compelling solutions for communities across the continent. Serving more than 600 municipal and industrial water and wastewater facilities in the United States and Canada, Synagro’s leading systems of organic by-product management services support municipalities of all sizes in saving money and meeting environmental regulations. Visit synagro.com to learn more.

Here are some highlights on this position:           

• The work environment is fast-paced and challenging.
• New employees receive 15 days paid time off to start.
• New employees receive eight paid holidays and two floating holidays.
• Dental, medical and supplemental insurance plans are available.
• Employer-matched 401(k) plan is available.

JOB SUMMARY
Provide secretarial and administrative support of a moderately complex and confidential nature.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
1. Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person
2. Perform general administrative and clerical duties
3. Schedule and organize meetings, conference calls, business travel, conferences and team activities
4. Distribute and/or send mail/packages
5. Assist and communicate with various departments
6. Submit business expenses and payroll as needed
7. Track operations information
8. Order, organize, and maintain office supplies and equipment
9. Serve as a brand advocate and ambassador in every interaction with clients and the public

10. Support in month end close with finance and e-ticket entry

  

KNOWLEDGE/SKILLS/ABILITIES
1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion
2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
3. Demonstrated strong interpersonal, problem solving and relationship building skills
4. Ability to prioritize and multi-task while applying attention to detail
5. Process and Systems oriented
6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks
7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office - exceptional excel skill set needed 
8. Ability to perform basic math

9. UltiPro and NetSuite experience a plus.

EDUCATION/EXPERIENCES
1. Minimum High School Diploma or equivalent (GED) required
2. Minimum 5 years Administrative Assistant experience preferred

WORKING CONDITIONS/PHYSICAL REQUIREMENTS
1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering
2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
3. The worker may be subjected to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases, or poor ventilation.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.