What are the responsibilities and job description for the Receptionist position at Synergy?
Synergy is a full-service real estate investment and operating company primarily focused on the Greater Boston market. We are one of the largest and most active landlords in the city and our growing portfolio of approximately 5 million square feet provides space to nearly 500 businesses and organizations. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBRED Commercial Brokers Association (CBA). We are also proud to support numerous organizations that make a positive impact in our city.
In addition to competitive salary and benefits, we offer interesting work, a collegial environment, and an excellent opportunity to continue to develop strong skills and professional growth. Our office is located in the heart of the city with easy access to several MBTA T-stops including South Station, Downtown Crossing, State, and Government Center.
Receptionist oversees the day-to-day operations of Synergy’s offices, including physical space and technology.
Essential Duties & Responsibilities
- Manage incoming phone calls and correspondence to and between in- and out- of-office personnel (e-mail, letters, packages etc.).
- Track inventory of office supplies and place orders when necessary.
- Stock kitchen supplies and maintain its appearance.
- Submit timely reports and prepare presentations/proposals as assigned.
- Work with Administration team to coordinate office operations to help ensure efficiency and compliance with company policies.
- Assist with how information for internal and external communication will be presented such as memos, emails, presentations, reports.
- Assist with coordination of events for internal and external occasions.
- Work with Corporate Giving team on philanthropic efforts of the company.
- Install and track office IT equipment as needed.
- Assist CEO, COOs & corporate team members with additional administrative tasks as needed.
- Special projects as assigned.
- A minimum of 1 year of office administration experience required.
- Detail oriented.
- Demonstrated strong communication and organization skills.
- Proficient with Microsoft Office Suites or related software.
We offer competitive salary and benefits, including medical, dental, vision, life, STD & LTD insurance, and 401(k) plan with company match. We are currently unable to support sponsorship for work authorization and Visas at this time.
Synergy is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
