What are the responsibilities and job description for the Events Manager position at Syracuse University?
Job #
039429
Department Code
22001-2020
Department
Maxwell Dean's Office
Job Title
Events Manager
Location
Syracuse, NY
Pay Range
Commensurate with Experience
Staff Level
S4
FLSA Status
Exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
Reports to the Executive Assistant to the Dean, the Maxwell School Events Manager will be responsible for the management, coordination, planning, oversight, and implementation of programs and major internal and external events on behalf of the Maxwell Dean’s Office including joint events with the College of Arts and Sciences. They will manage and provide support and direction for all Maxwell undergraduate and graduate Commencement and Convocation programs. They will provide Maxwell departments and programs with direction on processes, policies, and protocols. The Maxwell School’s Events Manager will need to take initiative; be creative, highly organized, detail-oriented, able to multi-task, an excellent communicator; and have the capacity to build and maintain relationships with external stakeholders across campus to ensure smooth, reliable services related to events management. The manager will also need to have excellent writing skills and will work with Maxwell’s Communications team to develop advertising, press releases and other communications related to events.
Qualifications
- Bachelor’s degree required.
- Experience with event planning, event management.
- Experience working in higher education is preferred.
- Experience with communications.
Job Specific Qualifications
- Strong verbal and written communication skills, ability to problem solve and lead teams, along with strong work ethic, reliability, and ability to keep confidential information as well as maintain professional code of conduct.
- High level ability to develop tasks and timelines.
- Ability to work with, manage, and direct staff.
- High level ability of time management and task management; strong ability to prioritize and manage multiple assignments and simultaneous events.
- High level ability to maintain professional demeanor with internal and external constituents, interacting with colleagues in a respectful and courteous manner.
- Experience in writing, editing, and proof-reading materials for print and online content is desired.
Responsibilities
- Plan, manage, coordinate, monitor, and oversee Maxwell School-wide and Maxwell Dean’s Office events (e.g., graduate Convocation, Celebration of Undergraduate Scholarship, events related to the Maxwell School’s centennial programming) and Arts and Sciences/Maxwell-coordinated annual events (e.g. undergraduate Convocation, Orientation, Family Weekend, Graduation, and undergraduate and graduate recruitment events). Responsibilities include attending planning meetings, scheduling, coordinating, problem-solving, directing event set-up, communications with event organizers, and managing re-set of physical spaces. Work with Dean’s Office personnel to identify potential speakers or event topics.
- Provide guidance to all Maxwell School departments on best practices on University policies and procedures with respect to events e.g. accessibility standards, communications and catering. Work with departments to streamline event activities and coordinate when possible.
- In coordination with Maxwell’s Communications team, develop event related communications, including but not limited to advertising, press releases, content for the Maxwell School website, and other communications related to events.
- Propose, implement, and manage budgets for Dean’s Office events and programs to include guest honorariums, guest travel, vendor services and venue costs. Review of all related contracts and agreements to ensure University protocols and guidelines are in place before securing services.
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
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