What are the responsibilities and job description for the Registrar SU Art Museum position at Syracuse University?
Job #
038438
Department Code
20009-7605
Department
Syracuse University Art Museum
Job Title
Registrar SU Art Museum
Location
Syracuse, NY
Pay Range
Commensurate with Experience
Staff Level
S4
FLSA Status
Exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Museum Registrar at the Syracuse University Art Museum performs and manages essential museum-related collections and management tasks, managing over 45,000 collection objects, maintaining records for the collection and overseeing care, storage, and movement of collection. The registrar assists with the development and implements policies and procedures that are in keeping with best professional practice for the registration, documentation, fine art photography, packing, handling, storage, condition reports, display, and security of objects on loan to and in the SU Art Museum’s collections.
The registrar conducts ongoing TMS (The Museum System) and eMuseum database development and management, including recording locations, cataloging artworks, updating record information, unifying lexicon, accessioning, deaccessioning, and inventory. Will also manage and complete all paperwork for new museum acquisitions, including gifts, transfers, and purchases as well as monitoring environmental conditions and light levels in museum galleries and art storage.
The registrar conducts ongoing TMS (The Museum System) and eMuseum database development and management, including recording locations, cataloging artworks, updating record information, unifying lexicon, accessioning, deaccessioning, and inventory. Will also manage and complete all paperwork for new museum acquisitions, including gifts, transfers, and purchases as well as monitoring environmental conditions and light levels in museum galleries and art storage.
Qualifications
- Minimum of a B.A. museum studies, collection management, or similar or related fields of study. Masters degree preferred.
- Five of more years of relevant experience preferred. Any relevant education, certifications and/or work experience may be considered.
- A valid driver’s license is required.
Job Specific Qualifications
- Thorough knowledge of best practices in conservation, insurance, object handling and museum legal and ethical issues.
- Extensive knowledge of and experience with collections database software (TMS Collections preferred).
- Strong written and oral communication skills.
- Strong interpersonal skills and flexibility.
- Exceptional attention to detail.
- Strong organizational and supervisory skills.
- Ability to manage multiple deadlines simultaneously and to work well with others.
- Knowledge of Word, Excel, Outlook required.
Responsibilities
- Assists with the development of and implements policies and procedures that are in keeping with best professional practice for the registration, documentation, fine art photography, packing, handling, storage, condition reports, display, and security of objects on loan to and in the SU Art Museum’s collections.
- Develops and implements a regular schedule for location audits and condition reports for all objects in the Museum’s collections.
- Conducts ongoing TMS (The Museum System) and eMuseum database development and management, including recording locations, cataloging artworks, updating record information, unifying lexicon, accessioning, deaccessioning, and inventory.
- Maintains collection image files and schedules/oversees new art photography for digitization.
- Manages and completes all paperwork for new museum acquisitions, including gifts, transfers, and purchases.
- Supervises art handling activities.
- Ensures compliance with laws and regulations pertaining to collections and collecting activities.
- Serves as a loan courier to travel with art work going on loan to other institutions as needed.
- Assists with all programmed exhibitions, installation, incoming and outgoing loan documentation, insurance, shipping, packing, condition reporting, photography, and all other loan requirements upholding museum standards.
- Manages all collection storage facilities and makes arrangement for empty crate storage when needed.
- Schedules packing and shipping of art and in-house shipments to and from off-site storage facility.
- Assists in purchasing supplies for packing, storage, archival materials, or conservation/preventative care related matters and requests quotes.
- Assists Director/Chief Curator and Associate Director with provenance research as well as collections refinement and deaccession projects.
- Assists with museum’s pursuit of American Alliance of Museums accreditation.
- Coordinates monthly Collection Committee meetings in consultation with Chief Curator and Curator.
- In consultation with Chief Curator, Curator, and Associate Director, helps develop long-range collection preservation policies and procedures.
- Arranges and oversees all art conservation projects as needed.
- Works on grants pertaining to collections as needed.
- Oversees Museum’s study requests and related art ‘pulls.’
- Responds to researchers about questions concerning the collection and object and donor files.
- Monitors environmental conditions and light levels in museum.
- Works with the Associate Director, Museum Building Facility Coordinator, Department Administrative Assistant, SU Office of Risk Management, SU Campus Planning, Design, and Construction and SU Department of Public Safety to maintain, evaluate, and update disaster preparedness plan and emergency procedures.
- Perform related duties as required or deemed appropriate to the accomplishments of the responsibilities and functions related to this position.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
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