What are the responsibilities and job description for the Document Controller position at System One?
System one has a need for 2 Document Controllers
Responsibilities
Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
Reviews and verifies project documents for completeness, format and compliance with contract requirements.
Submits project documentation to management team for approval and transmits approved documents to customer. Distributes documentation to the project team and customers for review and comments
Manage Governance level 1-2 projects independently as per applicable standards and procedures.
Owner of Master Document List (MDL/MDR) consisting of all project related documents.
Examines project documents to verify completeness and accuracy of data.
Guide internal/external stake holders on project and contract requirements.
Setup and maintain data in the Electronic Document Management System Content Server 10.5 & MS.Teams.
Working with project team in preparation of Project Final Documentation or Dossiers.
Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.
Prepares project status reports .
Attend project progress review meeting.
Training/supporting project participants on document control tools.
Supporting in training of new recruits/junior staffs
Identify documentation gaps and follow up with internal team, vendors and client.
Provide weekly project reports.
Participate in Project Meetings and be able to provide documentation status and progress.
Work closely with Project Engineering to follow and amend master document list as required.
Communicate and collaborate with project managers
Read project specifications and be able to identify system compliance with contract requirements. S
Education:
6 months temp to perm.
3 days a week in office and can work from home the other 2 days;
work from home based on teams schedule
High school Diploma or equivalent educational proficiency.
2 Years Experience on project document control
Good command of MS Excel is a must.
Primary responsibility is to ensure timely delivery to the Field of Documentation within the defined OFS standards.
Proficient using Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management
Proficient using Adobe Acrobat Pro and electronic document processing.
Demonstrated ability to communicate effectively both verbally and in writing is mandatory.
Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
Familiar with MS Outlook and navigating through web-based applications.
Ability to manage the document control process independently and timely manner with minimum supervision.
Hands on Experience in Multiple EDMS
Training, Mentoring and Presentation Skill.
The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Preferably 3-5 years of experience on project document control management in engineering, manufacturing or construction industry or an oilfield service-related industry.
Ability to analyze data and come to conclusions
Ability to follow procedures exactly
Incredible organizational skills
MS. Office Excel suite skills
Demonstrated ability to communicate effectively both verbally and in writing. and ability to work independently.
Resourceful and possess high attention to details is a MUST.
Good communication skills Able to perform in a dynamic and high productivity working environment.
Possess excellent personal attributes; punctual, hardworking, initiative, self-motivated, and committed to work.
Responsibilities
Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
Reviews and verifies project documents for completeness, format and compliance with contract requirements.
Submits project documentation to management team for approval and transmits approved documents to customer. Distributes documentation to the project team and customers for review and comments
Manage Governance level 1-2 projects independently as per applicable standards and procedures.
Owner of Master Document List (MDL/MDR) consisting of all project related documents.
Examines project documents to verify completeness and accuracy of data.
Guide internal/external stake holders on project and contract requirements.
Setup and maintain data in the Electronic Document Management System Content Server 10.5 & MS.Teams.
Working with project team in preparation of Project Final Documentation or Dossiers.
Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.
Prepares project status reports .
Attend project progress review meeting.
Training/supporting project participants on document control tools.
Supporting in training of new recruits/junior staffs
Identify documentation gaps and follow up with internal team, vendors and client.
Provide weekly project reports.
Participate in Project Meetings and be able to provide documentation status and progress.
Work closely with Project Engineering to follow and amend master document list as required.
Communicate and collaborate with project managers
Read project specifications and be able to identify system compliance with contract requirements. S
Education:
6 months temp to perm.
3 days a week in office and can work from home the other 2 days;
work from home based on teams schedule
High school Diploma or equivalent educational proficiency.
2 Years Experience on project document control
Good command of MS Excel is a must.
Primary responsibility is to ensure timely delivery to the Field of Documentation within the defined OFS standards.
Proficient using Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management
Proficient using Adobe Acrobat Pro and electronic document processing.
Demonstrated ability to communicate effectively both verbally and in writing is mandatory.
Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
Familiar with MS Outlook and navigating through web-based applications.
Ability to manage the document control process independently and timely manner with minimum supervision.
Hands on Experience in Multiple EDMS
Training, Mentoring and Presentation Skill.
The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Preferably 3-5 years of experience on project document control management in engineering, manufacturing or construction industry or an oilfield service-related industry.
Ability to analyze data and come to conclusions
Ability to follow procedures exactly
Incredible organizational skills
MS. Office Excel suite skills
Demonstrated ability to communicate effectively both verbally and in writing. and ability to work independently.
Resourceful and possess high attention to details is a MUST.
Good communication skills Able to perform in a dynamic and high productivity working environment.
Possess excellent personal attributes; punctual, hardworking, initiative, self-motivated, and committed to work.
Document Controller
JAB Recruitment -
Houston, TX
Document Controller
CAM Integrated Solutions LLC -
Houston, TX
Project Document Controller
TalentBridge -
Houston, TX
