What are the responsibilities and job description for the Staff Assistant position at System One?
ALTA IT Services is a wholly owned subsidiary of System One, a leading provider of specialized workforce solutions and integrated services. ALTA is an established leader in IT Staffing and Services, for both government and commercial enterprises across the United States, specializing in Program & Project Management, Application Development, Cybersecurity, Data & Advanced Analytics, and Agile Transformation Services.
Staff Assistant
Location: Greater Pensacola, FL
Pay Rate: Open to Both C2C and W2 options
Position Type: Multiyear Contract
Candidates Must be Either EAD/GC, GC, TN or US Citizens
Responsibilities:
• Collect, prepare and maintain data for analysis, reports and reference - Basic/Routine.
• Coordinate and prepare agendas for meetings, events and presentations - Moderately Complex/Varied.
• Coordinate travel arrangements, prepare authorizations and review expense reports - Basic/Routine.
• Monitor, field and direct phone calls; document as required.
• Order supplies/services and reconcile invoices.
• Partner with leadership to coordinate, execute and maintain programs and initiatives.
• Prepare and submit budget requirements for Annual Financial Plan (AFP) - Under supervision.
• Proofread and edit content for standardization to ensure clarity and accuracy – Basic.
• Remain abreast of corporate business plans and marketing efforts.
• Represent the department/division/branch in disaster recovery plans.
• Research and evaluate operational issues, inquiries and/or complaints - Moderate analysis.
• Review internal studies and surveys to provide summaries to leadership - Basic/Routine.
• Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units - Minor impact.
• Plan, develop, implement and maintain new and existing programs, campaigns and special offers - Assist in leading.
• Recommend and implement technical/electronic enhancements to improve administrative operations - Moderate impact.
• Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results - Moderate latitude.
• Perform other duties as assigned.
Qualifications and Education Requirements:
• Ability to maintain confidentiality and demonstrate integrity.
• Ability to work independently and in a team environment.
• Experience in performing clerical or administrative duties/responsibilities.
• Working knowledge of expense tracking, budget preparation and administration.
• Basic skill interacting with staff, management, vendors and members diplomatically and tactfully.
• Effective administrative support skills, methods and procedures.
• Effective database and presentation software skills and effective organizational, planning and time management skills.
• Effective research, analytical, and problem solving skills.
• Effective skill communicating with all levels within an organization.
• Effective skill exercising initiative and using good judgment to make sound decisions.
• Qualifications – All required unless otherwise noted.
• Effective skill presenting findings, conclusions, alternatives and information clearly and concisely.
• Effective verbal and written communication skills.
• Effective word processing and spreadsheet software skills.
For immediate consideration, please apply directly or contact Ryan Pustilnik at 301.740.2110
ALTA IT Services is an equal opportunity/affirmative action employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other factor.