Contracts Administrator

Summary:

We are seeking a highly skilled contracts administrator to look at the contract lifecycle from a holistic perspective and complete related steps to include, but not limited to, invoicing, customer setup, licensing, job folder creation, RFP (request for proposal) packets, and administrative support of the project lifecycle.

Key Responsibilities:

Customer setup (receipt of opportunity, customer portal administration, internal system setup)

Receipt of purchase orders

Invoicing

Quote generation

Other administrative duties as assigned (travel booking, licensing, etc.)

Minimum Qualifications:

Strong knowledge of business requirements involved with contracts

Strong understanding of the contract life cycle

Ability to read, analyze, and interpret procedures and regulations required

Ability to respond clearly and concisely to questions from internal and external stakeholders

Business acumen and understanding of financial concepts

Excellent communication and interpersonal skills.

Ability to work effectively in a fast-paced, deadline-driven environment.

Required Education and Experience:

High School Diploma required, associate degree or higher in business administration preferred

Minimum 3 years of experience within the telecom/construction industry

Knowledge of business licensing, certifications a plus

Supervisory Requirements:

None required for this position.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations

Physical Demands:

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program

Position requires working indoors in a professional office atmosphere

Must possess valid driver’s license
Travel:

10% expected for this position.

EEO Statement:

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge.