Academic Administration Specialist in Scheduling

Please visit the Tacoma Community College website for the full listing and to apply to have your application received and reviewed.

Priority Consideration Date: November 2, 2023

Tacoma Community College (TCC ) is built on the traditional homelands of the Puyallup Tribe. The Puyallup people have lived on and stewarded these lands since the beginning of time and continue to do so today. Our college commits to uplifting the voices, experiences, and histories of the Indigenous people of this land and beyond. TCC stands in solidarity with Black Lives Matter and the Black community and we strive to become an anti-racist institution. We are examining racism, both implicit and explicit, as a system of domination, and we seek to identify and abolish it in our policies, procedures, and practices.

As the winner of the 2020 Association of Community College Trustees Equity Award for the entire Pacific Region, TCC is committed to recruiting faculty and staff who are reflective of the diverse community we serve. We are specifically focusing on improved support for traditionally underserved populations at TCC including Black, Indigenous, and people of color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ community. To this end, the college seeks applicants who will intentionally support and promote efforts related to equity, diversity, and inclusion, and who recognize and honor the important role that diversity brings to an educational community.

Position Summary
The Academic Administration Specialist in Scheduling is responsible for collaborating with academic divisions and other campus stakeholders to create the academic class schedule. This position is responsible for data entry of the class schedule as well as classroom placement. This position will also assist in campus-wide curriculum initiatives and establish academic administrative practices and standard operating procedures.

Essential Functions

Class Scheduling

• Serve as primary internal contact for academic class scheduling
• Collaborate with academic divisions to coordinate and assist with class scheduling
• Review information submitted for class schedules for completeness, accuracy, and conformance to policies and practices
• Perform data entry to create and maintain quarterly class schedule in ctcLink
• Code classes to implement class-level prerequisite, co-requisite, limitation-on-enrollment, and/or other curriculum requirements.
• Troubleshoot, identify, and resolve problems and issues related to the creation of the schedule of classes. Confer with administrators, faculty, and other staff to develop solutions and recommendations. Escalate issue to SBCTC if necessary.
• Partner with Academic Divisions and Enrollment Services on class modifications and cancellations

Strategic Scheduling Coordination

• Lead effort to develop and maintain a two-year academic schedule
• Use queries to gather class level data to make data-informed and strategic scheduling decisions
• Assist in identifying high impact course combinations to assist in optimal course scheduling
• Coordinate with academic divisions to ensure schedules are consistent and predictable, and are organized in a way that makes it possible for a full-time student to complete a two-year degree in two years

Classroom Scheduling

• Schedule classrooms using 25Live Room Scheduling software and ctcLink
• Troubleshoot issues with classroom placement in coordination with academic divisions and other campus stakeholders

Other

• Train staff on procedures related to the production of a college's class schedule
• Collaborate with Academic Administration Specialist on curriculum related initiatives and projects
• Attend regularly scheduled meetings to remain informed, serve as a resource, and provide technical expertise to faculty, staff, and administrators
• Perform related duties as assigned

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• class schedule creation: 2 years (Required)

Work Location: In person

Salary : $60,000 - $65,000