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Personal assistant

Talent Search Recruitment
Santa Clara, NM Full Time
POSTED ON 5/19/2024

Personal Assistant plays a crucialrole on providing comprehensive administrations support to a highlevel executive or director.

This role involves managing dailyschedules organizing meeting handling communication and assistingwith carious tasks to ensure the smooth functioning of thedirectors professional and personalaffairs.

  • Organize andmanage the directors calendar including scheduling meetingsappointments and events
  • Prioritize andcoordinate conflicting commitments to optimize timemanagement
  • Screen and respond to emails phonecalls and other communications on behalf of theDirector
  • Draft and proofread correspondencereports and other documents
  • Arrange travelplans including booking flight accommodations andtransportation
  • Prepare detailed itineraries andensure all travel arrangements runsmoothly
  • Prepare meeting materials agendas andbriefing documents
  • Coordinate logistics formeetings including room setup andcatering
  • Follow up on action items andreport progress to the Director
  • Handlesensitive information with the utmost discretion and maintainconfidentiality
  • Manage access to the executiveand control the flow of information
  • Organizeand maintain electronic and paper fillingsystems
  • Retrieve and file documents asneeded
  • Liaise with internal and externalstakeholders including clients colleagues andpartners
  • Build and maintain positiverelationship on behalf of the Director
  • Assistin planning and coordination events conferences and socialfunctions
  • Manage invitations RSVPs andlogistics for events
  • Track and manage expensereports ensuring accuracy and timelysubmission
  • Reconcile receipts and credit cardstatements

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Last updated : 2024-05-18

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