Purchasing and Inventory Coordinator II

Purchasing and Inventory Coordinator II
Duration: 6 months
Location: Tulsa, OK-74172
Onsite role

Summary:
The main function of the purchasing and inventory maintenance coordinator is to process purchasing transactions and maintain inventories of materials, equipment, supplies, and products.


Notes:
They will be handling data entry and some invoicing. Great opportunity for someone young into their career to join a team of 6 and work in a collaborative environment for a great company. This individual needs to be organized and task oriented. They need some accounting experience and some supply chain experience. Team will train on Oracle systems. Need to be familiar with MS Excel.

Additional details:
This person will be performing req entry, data entry for POs routed for approval. They will be performing account code entry. Some stuff may be added down this road, but this is where they will start.
We are not looking for a senior level candidate. A candidate with 2 years of experience is fine.
They need to be proficient in Adobe Pro, Excel, and DocuSign. The team can train if they don't have these skills. Oracle or SAP systems will also help them be successful. They do not need to know pipe valves and fittings, but if they have this experience they will stick out.
Really need someone who is a hard worker and is willing to grow/develop on this team. Potential to convert down the road, but not guaranteed.
Supply chain or accounting backgrounds have been successful on this team. Any oil and gas experience is nice to have, but not a must have. Bachelor’s degree is not required. Equivalent experience is acceptable, but to convert they will need some sort of technical, associates, or Bachelor’s degree.

Responsibilities:
Manage requisition (RFS) traffic: create purchase orders and manage workload based on daily business priorities, workflow optimization and in accordance with established purchasing policies & procedures to support plant maintenance and operations.
Prepare and/or review purchase requisitions/orders as required.
Manage requisition (RFS) traffic: create purchase orders and manage workload based on daily business priorities, workflow optimization and in accordance with established purchasing policies & procedures to support plant maintenance and operations.
Prepare and/or review purchase requisitions/orders as required.
Assist Warehouse Coordinator in managing inventory level for both the facilities- Monitor inventory levels and reconcile physical inventories with records
Arrange Support Services such as Crane, Transportation, Etc.
Source price quotations and prepare purchase requisitions/orders ensuring optimization of price, delivery and terms
Purchase Plant inventory items by working with warehouse coordinator and plant maintenance
Expedite and follow up with suppliers to schedule deliveries, resolve material, value discrepancy, outstanding and overdue delivery of orders, warranty claims and damage, and return of materials.
Review Invoices in Mark view, resolving disputes and send for appropriate approval. Match purchase requisitions/orders with invoices and forward to accounts for payment processing.
Participate in the annual Inventory audit and help create and maintain inventory lists
Support plant maintenance through contractor orientations, training and good housekeeping practices, SIP, etc.
Coach and provide guidance to Field Office Administrator
Identify competitive opportunities / alternate vendor to meet plant requirements

Qualifications:
Basic understanding of material ordering and contractor mobilization
2-4 years of experience
Basic understanding on contract and Inventory management
Basic understanding of maintenance and turnaround planning and execution
Supply chain certification or contract administration certification preferred
Vocational technical or business diploma is required
High attention to Detail
Flexibility when workload exceeds optimal staffing needs
Strong interpersonal and communication skills with demonstrated ability to work in a team environment

#TB_EN