Project Coordinator

Description

Tavistock Development, a diversified real estate firm specializing in planning, design, finance, construction and development is currently seeking Project Coordinator. 

Tavistock hires people who:

• Act with integrity
• Are proactive and value results
• Are innovative
• Uphold our reputation and brand
• Play, as a team
• Embrace a dynamic environment
• Care for each other

If you identify with these characteristics, want to work with a growing company and are interested in the Project Coordinator position, please apply today!

Title: Project Coordinator 

Immediate Supervisor: Vice President

FLSA Status: Exempt

General Summary: The Project Coordinator is responsible for managing the administrative / task functions in support of the development of Lake Nona. 

Essential Job Functions: 

• Manage the status of project documents, contracts and permits 
• Process project requests for payment, change orders and building permits
• Manage requests for information (RFI’s) and submittal logs
• Compose all types of correspondence, including contracts, on behalf of supervisors
• Respond to routine external correspondence independently
• Responsible for the maintenance of department’s filing system including electronic (SharePoint)
• Enter contracts and budget information into MRI, this may include processing such items as, expense reports, consultant and contractor requests for payment, lien releases etc.  
• Perform research and follow-up as necessary to solve problems
• Develop databases and spreadsheets
• Interface with contractors and consultants; assist with responses to all types of requests, both normal and those requiring research and follow-up  
• Develop alternatives to handling requests where the problems are not clearly identified or involve sensitive issues  
• Routinely respond back directly to the callers after performing research or follow
• Other duties as assigned

Requirements

Essential Qualifications:

• 4 years’ experience in real estate, design, construction managment/administrative service position preferred
• Bachelor’s degree in business, finance, construction, project management or related field and/ or equivalent work experience
• Working knowledge of a full range of administrative processes related to project design, construction administration and contract administration typically gained through experience
• Advanced proficiency in software, including but not limited to: Excel, Word, PowerPoint, Outlook, and Adobe Acrobat Professional 
• Previous experience working with SharePoint
• Experience with project management software, such as MRI or Yardi
• Self-starter with strong problem solving skills
• Ability to create filing and retrieval logic for large sums of documents with a focus on paperless
• Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting
• Highly organized with attention to detail
• Excellent written and verbal communications skills 
• Ability to multitask and prioritize multiple demands
• Ability to input and access confidential and private information and data into electronic and paper files
• Must have valid Florida driver’s license and be eligible for coverage through companies automobile insurance

Essential Physical Requirements:

• Must be physically able to do assigned work as outlined above
• Must be physically able to sit and use the computer for hours at a time
• Must be able to lift up to 20 pounds

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

This job description in no way states or implies that these are the only duties to be performed by this position. The employee will be required to follow any other instructions and to perform any other duty requested by the supervisor.