Proposal Specialist

Who are we?

Teknion creates furniture that connects people, technology and spaces. We hold to a simple yet powerful principle: design does matter. We are a different kind of company–one with an entrepreneurial spirit defined by passion, curiosity and bold, creative thinking. A privately held company with a youthful entrepreneurial spirit, we recognize the vast skills, knowledge, perspectives and cultural contributions that diversity brings to Teknion. Because different perspectives and experiences trigger creativity and innovation, diversity is integral to our success. Our employees are the heart and soul of our business. To support their development is to enhance our biggest asset.

What will you be doing?

Proposal Responsibilities:

• Review, analyze and assess RFP/RFI/RFQs (key focus on required logistics to develop optimal storytelling structure, with a focus on preparing a compelling response).
• Facilitate the RFP process to ensure a steady flow of information. This includes creating a responsibility matrix to assign content owners, working with the Proposal Manager to develop a project plan, and tracking against agreed timelines for critical milestones.
• Guide and navigate the response team on proposal Best Practices.
• Collaborate with the bid response team to ensure timely delivery of well-written, high-quality content.
• Search for and/or craft written responses that align with the specific opportunity.
• Manage, review and edit incoming content from multiple sources to ensure a single-voice approach.
• Format and finalize proposal packages for delivery.

Content, Maintenance and Training Responsibilities:

•  Implement the RFP process and optimize for effectiveness and efficiency.
• Serve as the Teknion Brand Ambassador for RFP-type client-facing documents.
• Help to maintain resource materials, including responsibility for supporting the development of new content and templates (updates to WriteNow, MyTeknion or other repositories).
• Provide training, insight and demonstration of the RFP process to new Sales personnel and Teknion Dealers (individually conducted or as part of annual Boot Camp training sessions).
• Provide supplementary support for RFPs and incoming requests (e.g. content search and/or draft, template development, technology direction).

What skills, experience and education are we looking for?

• Post-secondary Degree or Diploma in Marketing/Communications, Business Administration, Arts, Journalism, or related discipline.
• Superior time management and organizational skills.
• Detail-oriented and able to work in a fast-paced environment with short turn-around times.
• Strong people skills and ability to work as a team.
• Ability to follow procedures and methodology and make suggestions for improvements.
• Personal initiative and leadership to complete projects without direction.
• Excellent communication, interpersonal and presentation skills required (including ability to write and edit – fluency in French is an asset)
• Experience in developing client-facing presentations, proposals and other content using MS PowerPoint, while applying best practices for using images and visuals.
• Knowledgeable in applying brand guidelines to edit submissions for aesthetics, voice, tone, and messaging.
• Proficiency in MS Word, Excel, and the ability to quickly adapt to new technologies.
• 3 to 5 years experience developing and managing proposals.

Why should you grow with us?

• Competitive Salary
• Company Paid benefits
• Group RRSP plan
• Pension Plan
• Excellent work environment and culture
• Corporate perks and discounts year-round
• Our People

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process.  It is our priority to remove barriers to provide equal access to employment.

Teknion welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.