Administrative Assistant

Teksouth is seeking an Administrative Assistant to provide general office support and clerical tasks for the headquarters office in Gardendale, AL to ensure effective and efficient office operations.

Requirements

• Answers telephones and directs callers to the appropriate place

• Greets visitors to the company and directs them in the appropriate direction

• Receives, sorts, and delivers incoming mail

• Processes outgoing mail

• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

• Researches and calculates estimated travel rates and expenses and informs management of costs before booking

• Make reservations for air, train, or car travel and hotel or other accommodations for employees and inform them of dates, times, and other pertinent travel details before their travel date

• Responsible for company pool car maintenance, tags, and insurance

• Assists employees with booking conference rooms and other working areas when needed

• Assists in the ordering, receiving, stocking, and distribution of office supplies, business cards, and company shirts

• Arranges delivery of flowers if necessary

• Maintains mailing list to mail out birthday/Christmas cards as needed

• Updates employee hire and termination records for Admin meetings, tracks and disburses magnetic key cards for employees

• Assists Accounting Staff with filing and projects as needed

• Maintains petty cash box for miscellaneous company expenditures

• Manage company cell phones

• Assists with other duties as assigned from time to time by executive and administrative staff, including running company errands

• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Qualifications

• High school diploma required

• 2 years of office experience preferred

• Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above that is deemed appropriate and acceptable

• Ability to communicate effectively verbally and in writing

• Ability to interact with employees and vendors/customers in a professional manner

• Must be well organized and a self-starter with a strong work ethic

• Must be able to follow standard filing procedures

• Detail-oriented, professional attitude, reliable

• Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Office Suite

• Possess strong organizational and time management skills

• Strong problem-solving skills, documentation skills, and multi-tasking skills

Teksouth values and engages the diversity of its teammates, customers, and business partners.

EOE race/color/sex/sexual orientation/gender identity/disability/vet

www.teksouth.com

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.