Administrative assistant

Job Title : Administrative Services Assistant

Location : Clarksville, Tennessee

Duration : 10 Months

Job Description :

under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;

and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his / her personal attention.

• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;
• attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work;

makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;

may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed.

Operates standard office machines and equipment as necessary. Education and Experience : Graduation from an accredited college or university with a bachelor'

s degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Schedule

Days : Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No

Hours / Day : 7.5

Time Zone : CST

Shift : 8 : 00 AM to 4 : 30 Pm

Qualification :

• 10-Key Calculator-Yes
• Addressing-Yes
• Correspondence Email-Yes
• Correspondence General-Yes
• Customer Service-Yes
• Data Entry-Yes
• Emailing-Yes
• Faxing-Yes
• Filing-Yes
• Internet-Proficient (4-6 Years)-Yes
• Inventory-Yes
• Microsoft Excel-Proficient (4-6 Years) -Yes
• Microsoft Word-Proficient (4-6 Years)-Yes
• Printing and Copying-Yes
• Scheduling-Yes
• Technical Skills-Yes
• Typing -Yes
• Verbal Communication-Yes

Last updated : 2024-07-29