Bilingual Administrative Assistant
Job Posting for Bilingual Administrative Assistant at TemPositions Group of Companies
Our client is hiring a diligent, proactive, and highly organized Bilingual (Spanish) Administrative Assistant to provide a broad range of administrative support to our team. The ideal candidate will possess superior writing skills, a strong working knowledge of Microsoft Word and Excel, and the ability to manage various administrative tasks in a fast-paced, office-based environment at our Queens location (close to JFK).
Responsibilities
1. Draft and edit written correspondence and reports, using good written communication skills to clearly and effectively convey information.
2. Strong command of Microsoft Word and Excel to create and maintain documentation, including spreadsheets, databases, and presentations. Will train on maintaining a Microsoft Access database.
3. Review cash shortages within our retail stores, draft warning notices and escalate major issues to the respective manager for prompt resolution.
4. Coordinate and schedule interviews, including screening applicants over the phone, ensuring a smooth and efficient hiring process.
5. Assist District Managers with administrative tasks, including but not limited to making calls to stores for follow-ups and scheduling.
7. Order supplies in accordance with projected needs and budget, keeping a keen eye on maintaining cost effectiveness.
8. Serve as a first point of contact for customer service calls, efficiently and courteously directing calls to the appropriate departments and managers.
Requirements
1. Proven experience as an administrative assistant.
2. Proficiency in Microsoft Office suite (Excel and Word).
3. Strong written and verbal communication skills.
4. Bilingual Spanish is a must.
5. Experience using office machinery (fax, photocopier, etc.).
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Job Types: Full-time, Temporary
Pay: $27.00 - $31.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Springfield Gardens, NY: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
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