Executive Assistant

About Us

Tempus Ex Machina is the technological vanguard for the sports and entertainment industry. Utilizing unprecedented access, we R&D at the world’s biggest sporting events. Merging sports, video, and data with innovation and accessibility, Tempus Ex technology enables the creation of new interactive experiences around live events. Harnessing the latest AI, machine learning, and data science technologies alongside unparalleled access to sports, entertainment, and technology leaders, we have partnered with the National Football League, premier global sports leagues, broadcasters, gaming companies and world-class athletes to deliver cutting-edge solutions that will forever change the sports consumption experience. We recently closed a Series B investment round led by Silver Lake and Endeavor. Additionally, Seed and Series A investors Andreessen Horowitz, General Catalyst, and Will Ventures also participated in the Series B funding round.

Join our passionate team of former Tesla, Amazon, Google and Microsoft alumni. We are on the lookout for the next generation of self-starters driven by a desire to bring the Silicon Valley ethos of disruption and state-of-the-art technologies to revolutionize the sports landscape. We can’t wait to hear from you.

Role

As Executive Assistant, you will provide administration support for the President of the company as well as ad hoc support for the VP of Engineering and the VP of Product.  Duties may range from scheduling meetings and travel, supporting our investor relations , event coordination and planning, among others.

Responsibilities

• Provides strategic and operational support to the President and manage multiple projects simultaneously across various orgs and teams including but not limited to Product, Engineering, Operations, among others
• Engagement is required with other senior leaders of the organization, which may include C-level and external executives
• Manages heavy calendar and meeting management responsibilities, to include worldwide travel planning and scheduling, as well as expense reconciliation, in a company experiencing rapid growth
• Proactively addresses all aspects of travel such as weather, COVID-related travel restrictions, and destination advice to executives, to ensure effective use of time and resources to promote productivity
• Able to stand proxy for executives during external planning and logistics calls or other meetings requiring executive commitment
• May draft presentation materials and briefings for quarterly business reviews, board of director meetings and industry conferences or similar
• Assist in formulating and tracking the departmental budgets, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
• Proactively prioritize executive's time based on major initiatives and other priority items

Requirements

• Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
• Executive interfacing skills, particularly in written and verbal communication -- ability to communicate clearly and concisely across all levels of the organization, with maximum attention to detail
• Ability to thrive in an environment that is often fluid with elements of uncertainty
• Assist with complex project management across multiple organizations requiring finesse, flexibility, and patience. Prioritize workflow and deliverables as objectives and business needs dictate
• Advanced GSuite skills 
• Possesses professional expertise, applies company policies and procedures to resolve a variety of issues
• Works on problems where analysis of data requires review of a variety of factors
• Exercises judgment within defined procedures and practices to determine appropriate action
• Influences within the team and builds relationships outside of the immediate area to accomplish objectives
• BA/BS or equivalent educational background is preferred
• Minimum 5 years of relevant professional experience in direct executive support
• Routine engagement experience at the VP or SVP executive level is required
• PMP Certification is a huge plus!

Perks & Benefits

• Generous Vacation: Flexible PTO, mandatory 2-week minimum
• Health/Wellness: Reimbursements up to $200 per month
• Travel: We work in sports stadiums around the country, and will sometimes travel to events
• Cell Phone Allowance: $37.50 per pay period ($75 per month) automatically included with each pay period to help cover cell phone costs
• Health Insurance: Full medical, dental, and vision
• 401(K) Contribution: 401(k) plan with up to 4% matching
• Workshop/Conferences: We will reimburse expenses for one technical conference each year

Tempus Ex Machina, Inc provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, Tempus Ex Machina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Pursuant to applicable laws, we will consider for employment qualified applicants with arrest and conviction records. And if you believe that you will need any type of accommodation, please let us know.