Operations Assistant

Duties:

• Responsible for directly supporting the supervisor and office staff working in Tender Care’s Morris Plains office
• Responsible for completion of and/or assistance with projects involving Tender Care’s database management, as well as any other needs the supervisor requires
• Responsible for completing and filing incoming documentation related to Tender Care
• Additionally, the Office Administrator will follow up with Tender Care Supervisor’s schedule, meetings, and deadlines
• Administrative tasks related to Tender Care’s residential and in-home programs, e.g. management of residential invoices/expenses, processing of administrative paperwork as required

Essential Job Functions:

• Manage end-to-end onboarding and recruitment processes including coordination of mandatory background and regular compliance checks
• Support supervisor with database projects assigned to keep Tender Care in compliance with state guidelines
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
• Supervise members of the administrative staff, equally dividing responsibilities to improve performance
• Create and update databases and records as required for client/staff information, financial information, personnel, and other data
• Track and replace office supplies as necessary to avoid interruptions in standard office procedures
• Manage and keep updated on incoming and outgoing emails, calls, and posts in the office
• Prepare agendas, make arrangements, and maintain a calendar for supervisor and office
• Receptionist task/picking up calls and ensuring the message is delivered to the correct member of the team
• Submit updated reports to the supervisor and prepare proposals and presentations as needed
• Assist office staff whenever necessary or have the opportunity to
• Troubleshoot issues with printer/scanner Verizon accounts, key membership documents, etc
• Updating inventory
• Perform related duties assigned by the supervisor

Qualifications:

• Must be at least 18 years of age
• High School diploma or equivalency
• Valid Driver’s License in the state of New Jersey
• One year or equivalent experience in data management
• Must submit to mandatory background checks and be determined to be not disqualified

Required Skills:

• Strong verbal and written communication skills
• Strong documentation skills
• Excellent judgment, problem-solving, organizational, and time management skills
• Excellent interpersonal skills and ability to communicate with supervisors, fellow employees, and clients
• Must be experienced in working with Microsoft Office applications
• Ability to perform at a high level of attention to detail
• Customer service skills
• Willingness to learn new skills and knowledge required to perform for the position

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience working with the Division of Developmental Disabilities (DDD) NJ? If so, please state which agencies.

Work Location: In person