What are the responsibilities and job description for the Proposal Operations Manager position at Tepa?
ABOUT THE TEPA COMPANIES
The Tepa Companies are wholly owned subsidiaries of the Paskenta Band of Nomlaki Indians. They deliver comprehensive and sustainable solutions to federal, state, local and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing and technology services. Established in 2005, the Tepa Companies employ people in offices across the United States, including California, Colorado, Florida, Georgia, Missouri, and Texas.
When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole and subsequently, our Tribe.
We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits packages. Tepa Companies is an equal opportunity employer and encourages diversity in the workforce.
ABOUT THE JOB
Tepa Companies is seeking a Proposal Operations Manager that will oversee the Professional Services Division (PSD) and Construction Services Division (CSD) proposal teams for the Tepa Companies. As a Proposal Operations Manager, you will drive revenue growth through the consistent delivery of timely written responses to RFPs and RFIs. You will also champion the value proposition to current and prospective clients, while continually improving the consistency and effectiveness of our brand messaging. Collaborate closely with business development and operations leadership teams to understand market positioning, competition, capabilities, client drivers, and potential solutions.
Additional Job Functions:
- Leads ongoing strategies, processes, policies, metrics reporting, operations, and training for the proposal management team
- Coordinates with stakeholders throughout the organization to manage the proposal pipeline and team capacity
- Serves as a coach and advocate for the proposal team
- Creates, implements, and continually improves scalable strategies to ensure:
- Response and content accuracy
- Aligned internal and market messaging
- Market, broker/consultant, and internal stakeholder feedback is received, shared, and acted upon
- Measurement and communication of trends seen in RFI/RFP activity
- Team member professional growth and satisfaction
- Process documentation and knowledge sharing
- Maximize utilization of technology to increase capacity, decrease turnaround time, and provide insight to support additional growth opportunities
- Tracking team capacity and activity trends
- Timely reporting of objectives and key results, KPIs, and other metrics
- Measures and continually improves response effectiveness, providing regular communications to various stakeholders
- Fosters a positive, supportive, and productive team culture
- Serves as an additional resource for managing, authoring, and submitting RFP/RFI responses
- Reviews and provides direct oversight on proposals (as needed)
- Ensures that prospective and existing client deliverables are on-time and accurate
- Determines growth opportunities and objectives for team
- Manages multiple online tools and vendor relationships, serving as a liaison to internal stakeholders
- Performs other duties as assigned
WHAT WE’RE LOOKING FOR
- Bachelor’s degree in a related field
- 5 years managing a proposal team and leading them in a dynamic, fast paced environment
- 10 years of overall business experience
- Formal RFP/RFI response writing and process management
- Familiar with federal procurement, and understanding the evolving landscape
- Proficient in Microsoft Office applications (Word, PPT, Excel, etc.)
- Proficient in Adobe Creative Cloud applications (InDesign, Photoshop, Illustrator, Acrobat Pro)
- Effectively supporting new and existing business development opportunities and teams
- Content creation and management
- Fostering buy-in across multiple stakeholders with competing priorities
- Developing effective response content strategies
- Developing and presenting progress reports, analyses, and business cases with professionalism to multiple levels of leadership
- Excellent leadership, communication, prioritization, and organizational skills coupled with high level of emotional intelligence
- Designing, implementing, and executing projects involving numerous stakeholders
- Ability to prioritize and manage multiple concurrent projects, both collaboratively and independently, progressing multiple deliverables at once, with minimum supervision
