Lead AP Clerk

Position Overview:

As a Lead AP (Accounts Payable) Clerk, you will play a vital role in our finance department by overseeing and managing the accounts payable process. You will be responsible for processing vendor invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. Additionally, you will provide leadership and guidance to the AP Clerk team, ensuring they perform their tasks efficiently and accurately. Your attention to detail and strong organizational skills will be critical in maintaining the financial health of the company.

Key Responsibilities:

Accounts Payable Management

• Process, review, and verify vendor invoices and expense reports for accuracy and compliance with company policies and procedures.
• Ensure proper coding and classification of invoices and expenses to appropriate accounts and cost centers.
• Reconcile accounts payable transactions to ensure accurate and up-to-date records.
• Resolve discrepancies and issues related to vendor payments and invoices.

Payment Processing

• Prepare and process electronic and manual payments, including checks, ACH transfers, and wire transfers, within established timelines.
• Collaborate with the Finance team to ensure sufficient funds are available for timely payment processing.
• Monitor payment terms and negotiate early payment discounts when feasible.

Vendor Relations

• Maintain positive relationships with vendors and respond promptly to inquiries regarding payment status and discrepancies.
• Address vendor inquiries and concerns professionally and in a timely manner.
• Work with vendors to resolve payment-related issues and discrepancies.

Team Leadership

• Lead and supervise the AP Clerk team, providing guidance, training, and support in their day-to-day tasks.
• Set clear performance expectations and goals for the team, conducting regular performance evaluations.
• Promote a positive and collaborative team environment to foster productivity and efficiency.

Process Improvement

• Identify opportunities for process improvement within the accounts payable function and suggest effective solutions.
• Implement and monitor best practices to optimize the accounts payable process.

Compliance and Reporting

• Ensure compliance with company policies, accounting principles, and relevant regulations.
• Prepare and maintain reports on accounts payable activities, such as aging reports and cash flow projections.

Requirements:

• Bachelor's degree in Finance, Accounting, or a related field (or equivalent work experience).
• Proven experience as an Accounts Payable Clerk or similar role.
• Strong knowledge of accounts payable principles, processes, and best practices.
• Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal abilities.
• Leadership and supervisory experience preferred.
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.

Joining our company as a Lead AP Clerk will allow you to take on a significant role in managing the accounts payable function while also leading a team to success. We value innovation, integrity, and a dedication to excellence, and we look forward to welcoming a motivated professional like you to our team.