Project Administrator

LOCATION: Vancouver, BC

STATUS: Staff/Permanent

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®.

Our office specializes in small to mid-sized projects for clients across Canada. The types of clients we work for include:

• Heavy Industrial Facilities
• Pipelines and Refineries
• Mining and Mineral Processing
• Municipal & Utilities
• Water treatment 

Your Role: 

We are currently searching for a Project Administrator to join our team in Vancouver, BC. Your responsibility will be to assist with the administration coordination within our larger engineering projects and clients. This role works along side with Project Managers, Engineers and other technical and support members who help execute our engineering deliverables.

• Supporting a small team of professionals
• Being a jack of all trades and is skilled in a variety of administrative coordination
• Having a keen eye for detail and proactively comes up with solutions to make processes work better within a team environment

• Coordinate project administrative and reporting activities for the project team
• Coordinate with Project Controls and Project Manager (PM) to produce weekly and monthly written progress reports with input from the project team, assembling the following:
• Project status and issues
• Project revenue
• Accruals
• Project schedule
• Project Change Notice (PCN) Log
• Safety information (provide up-to-date client safety information to Safety Officer to action)
• Act as administrative focal point for the PM by coordinating with the Project Controls, Accounting, Document Control, and Administration Teams
• Assemble reports, memos and other documents for the PM and project leads as required, or help coordinate the completion of said documents
• Assist in the development of a process for Key Performance Indicators (KPIs) if applicable
• Collect all KPI data, collaborate with Document Control, Project Engineering, Accounting and Cost Controls and validate information in producing the KPI report quarterly
• Organize and attend team / technical meetings and take meeting minutes if required
  
• Assist the PM in monitoring budgets, budget forecast, invoiced amounts, and change notices on projects
• Coordinate reports, expenses, invoices, billings, etc.
• Coordinate meetings and office space for client visits
• Coordinate travel arrangements
• Work with approved formats and templates, prepares reports, forms, tables, PowerPoints, spreadsheets and correspondence
• Perform other administrative and clerical duties or assumes additional responsibilities as required

• Organization: 719 ICE