Administrative Associate V

Job TitleAdministrative Associate V Agency Texas A&M Engineering Department Biomedical Engineering Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description The Administrative Associate V works under general supervision and provides highly advanced administrative support. Routine duties include: managing the departmental front office and shared areas, including the conference rooms, breakroom, and mail/work room; assisting faculty and staff with procurement and inventory of supplies and materials; assisting the academic advising office with student records and advisor scheduling; and assisting with new student inquiries and conferences. Responsibilities: Provides primary support for the departmental administrative office, i.e. answering telephone, handling mail, office equipment, and supplies. Assists faculty and staff with purchase orders for supplies and materials. Assists the departmental faculty and staff with setup for special meetings, student conferences, etc. Assists the departmental faculty with special requests that support their research and teaching. Assists the academic advising office with student inquiries, records, and scheduling. Assists the academic advisors with special reports regarding students. Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies, and procedures. Coordinates travel arrangements and prepare itineraries. Helps coordinate meetings, seminars, and other special events. Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. May hire, train, and supervise student workers and support staff. Other duties as assigned. Required Education: High School Diploma or equivalent combination of education and experience. Required Experience: Five years of related experience. Knowledge, Skills, and Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Other Requirements: Work beyond normal office hours and/or work on weekends. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice