Senior Administrative Associate - Temporary

Welcome and thank you for your interest in a career with Texas A&M University-Corpus Christi. We are a vibrant, Hispanic Serving Doctoral Research Institution that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The University has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. The only university in the nation located on its own island, at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, Texas A&M University-Corpus Christi is a first-choice institution. Texas A&M-Corpus Christi is an Equal Opportunity / Affirmative Action / Veterans / Disability Employer. Reasons to Work at TAMUCC (opens new window) Benefits (opens new window) Holiday & Leave (opens new window) Pay Plan (opens new window) E-Verify (opens new window) Veterans Preference (opens new window) Employee Development & Compliance Services Office (opens new window) Again, welcome and thank you for your interest. Please contact us if you need assistance in applying, seeking an update on a posting, or have further questions. Phone: 361-825-2630 Email: Employment@tamucc.edu Job TitleSenior Administrative Associate - Temporary Agency Texas A&M University - Corpus Christi Department Information Technology Proposed Minimum SalaryCommensurate Job LocationCorpus Christi, Texas Job TypeTemporary/Casual Staff (Fixed Term) Job Description NOTE: This is a temporary position. The ability to become a long-term employee is available upon satisfactory performance at the discretion of the Chief Information Officer. Description: The Executive Assistant works under general supervision to provide complex administrative tasks or program assistance and to provide a high-level of administrative support to the Associate Vice President of Information Technology and Chief Information Officer at Texas A&M University-Corpus Christi as well as other senior administrators. The Executive Assistant must be able to anticipate the needs of the CIO, possess extraordinary organizational and written and oral communication skills, the ability to independently handle multiple priorities, and maintain effective relationships while working professionally with all levels of the University and the general public. This position acts as the administrative point of contact between the executives and internal/external clients. Responsibilities: Coordinate highly confidential and sensitive internal and external communications to key strategic team members and attends to daily office administration. Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Coordinate travel logistics – including making reservations, processing payments, preparing trip itinerary, and finalizing expense reports. Advise the CIO of unanticipated problems to be addressed or opportunities to be considered and to research and compile information for reports, correspondence, or presentations. Prepare agendas and meeting materials. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Take notes and produces meeting minutes. Answer non-routine correspondence and assembles highly confidential and sensitive information. Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the University. Exercise independent judgment in relieving the CIO and senior IT staff of administrative details and perform a wide variety of administrative services; screen visitors and phone calls; route calls or answers questions and handle general problems such as complaints or requests for information as appropriate; review or coordinate mail and documents for signature; file, fax, scan, and copy documents as needed. Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Prepare reports by collecting and analyzing information. Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Facilitate internal and external communications for the Division of Information Technology. Lead efforts in growing the Division of Information Technology’s presence and impact and contributing to media relations efforts. Develop strategic content including news releases, articles and other forms of textual and image content for all variety of communications. Draft documents/reports and respond on behalf of the CIO to confidential and personal correspondence and contacts. Proofread content and screens for grammar, spelling, usage, clarity, and accuracy. Produce well thought‐out, professional correspondence free of grammatical and spelling errors. Gather story information on university people, programs, research and events; compose articles, emails, and posts; and distribute those materials to external customers via appropriate channels including websites, email campaigns, and social media sites. Create specialized materials for marketing, publication, and/or public or internal relations that incorporate both written and graphic work, and may utilize multiple media methods. Manage partnerships with key vendors (printing services, graphic design services, and addressing and mailing services) to achieve communications objectives in support of departmental goals. Assist with the monitoring and maintaining of departmental budgets, prepares purchase orders, creates work requests, and coordinates contracts and employment documents, and other financial forms. Type, file, and schedule, perform duties include activities such as record keeping and coordination of meetings. Coordinate various office support services. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Perform regular printer billing. Assist with orienting new department leaders. Plan, prioritize, and organize diverse workloads, recommend changes in office practices or procedures. Maintain documentation. Organize meetings and employee recognition opportunities, arrange for meetings between team members, and between team members and colleagues, record minutes at meetings, keep detailed project notes and records, create task lists for team members, track and manage incoming paperwork, keep all members of the team up-to-date with current information and paperwork, facilitate communication between team members to ensure optimal strategy and maximum efficiency, Work on special projects and help to prioritize plans for addressing issues that are impacting progress towards initiative benchmarks. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies; stay abreast of current communications techniques. Act as an internal consultant, advocate, mentor, and change agent. Qualifications: High School Diploma or GED. Seven (7) years of related experience. Additional education may be considered as a substitution for the minimum experience requirements. Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher and Outlook) and proficient in standard office equipment. Excellent customer service skills to be able to interact professionally with a variety of individuals using excellent written and verbal communication skills. Exceptional organizational skills to be able to balance conflicting priorities in order to manage workflow and ensure the completion of essential projects while meeting critical deadlines. Ability to work without supervision on daily tasks and projects. Highly motivated, versatile, desire to learn to skills, and exhibiting a high degree of integrity and professionalism. Good problem-solving, collaboration, and planning skills. Exceptional appointment scheduling and calendar management skills. Consistent track record of exercising discretion and independent judgement, while managing confidential information. Preferred Qualifications: Bachelor's degree. Three (3) years of related experience in administrative support or executive assistance. Experience in accounting, payroll, finance, or human resources. Proficient in online communications and social media platforms. Experience in web design and content production. Experience in copywriting and editing. Adobe graphic processing tools and web content development tools. Experience in an information technology organization. Experience in higher education. Compensation: Up to $28 hourly NOTE: This is a temporary position. The ability to become a long-term employee is available upon satisfactory performance at the discretion of the Chief Information Officer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Salary : $28 - $0