Medical Services Secretary

Overview:



Texas Oncology requires new employees to be fully vaccinated for COVID-19 as defined by the CDC, subject to applicable, verified accommodation requests.

Texas Oncology is looking for a Medical Services Secretary to join our team! This position is for the Dallas Sammons location, one of the 175 sites we have across the state of Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today-at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." ® in their fight against cancer.

Why work for us?

One reason to join our team is because we offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a 401-k plan that comes with a company match, a Wellness program that rewards you just for tracking your steps, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.

What does the Medical Services Secretary do?

Under general supervision, performs a variety of secretarial and administrative duties requiring experience and knowledge of general office procedures. Types and prepares departmental correspondence, reports, records, and other documents as requested. Greets and routes visitors, screens phone calls, and routes mail. Establishes and maintains effective filing systems. Assists with departmental projects as requested. May support a group of physicians or manager. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives and transmits telephone messages for physician and other practice personnel. Answers calls promptly according to departmental guidelines; records messages accurately; and demonstrates a willingness to assist others by providing information whenever possible.

• Assists and directs visitors to physician or other appropriate individuals.

• Under supervision, produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Prepares documents for meetings, projects, or reports.

• Drafts correspondence and documents within the timeframe requested. Records minutes at meetings with responsibilities for transcription and distribution to participants.

• Assists in the coordination of appointments, meetings, travel arrangements and other business activities for the physician in accordance with departmental guidelines.

• Handles incoming and outgoing mail. Assures all mail pickups and deliveries are made on schedule, correctly sorted, and properly distributed.

-Maintains files and office equipment. -Orders office supplies. -Maintains and updates physicians medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae.

• Maintains and completes all health plan contracts (new & re-appointments) and all hospital appointment applications.

• Coordinates physician monthly on-call schedule and maintains monthly vacation/time-off and on-call accruals and holiday rotation. Completes and distributes weekly schedules.

• Handles requests for patient charts and copies pertinent information according to office guidelines.

Qualifications:

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

Associates degree in business administration or secretarial program a plus.

Minimum three years secretarial experience.

Texas Oncology is part of the US Oncology Network and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.