Job Posting for Assistant University Registrar at Texas State University

Posting Information

Posting Number

2024500

Posting/Functional Title

Assistant University Registrar

University Pay Plan Title

Asst University Registrar

Location

San Marcos

Department

Office of the University Registrar

Recruitment Type

Open to All

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$4,583.33

Job Category

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Bachelor’s degree
Minimum of two years experience in an office environment at an institution of higher education.
Effective communication skills, demonstrated in a grammatically correct, articulate, and concise cover letter.
Minimum two years of supervisory experience demonstrating leadership and professionalism.
Experience using Banner Student Information System.

Preferred Qualifications

Master’s degree, preferably in higher education, business, information systems, or a related field.
Experience working in a Registrar’s Office of a 4-year, state-funded institution.
Experience with reviewing and maintaining academic records.
Experience in transcript and diploma production using Parchment.
Experience trouble shooting student registration.
Experience with enrollment reporting for state-funded institutions.
If given the opportunity to interview for the position, must be adept at delivering presentations and an exceptional verbal and non-verbal communicator.

Job Description

This position is responsible for the day-to-day management oversight of the customer service and administrative duties in the student records area. This position requires knowledge of institutional policies, procedures, and practices of the Office of the University Registrar and Texas State University. The job duties performed impact enrollment, registration, graduation, records integrity, and reporting. This position is one of the primary points of contact for students, parents, faculty, staff, and visitors to the Office of the University Registrar.

Job Duties

Oversees personnel in the Student Records area, including full-time, part-time, temporary staff, graduate assistants, and student workers.
Provide excellent, professional customer service in person, via phone, online, and through email.
Maintain strict confidentiality and uphold FERPA regulations.
Apply academic policies and regulations of the office and university accurately and consistently.
Maintain accurate and complete student records for current and former students in the student information system (Ellucian Banner).
Assist in the administration and implementation of new programs and projects.
Monitor, research and reconcile data discrepancies.
Accurately process various documents submitted by students, staff, and faculty.
Manage the document imaging and indexing process for student records (BDMS).
Manage and assist in the production of academic records such as enrollment/degree verification’s, academic transcripts, and diplomas.
Hiring, training, developing, supervising, and evaluating staff.
Manage the development and maintenance of internal procedure manuals.
Perform other duties as assigned by the Associate University Registrar.

Additional Information to Applicants

The applicant will be required to attach a resume and cover letter with the application.

If given the opportunity to interview for the position, must be adept at delivering presentations and an exceptional verbal and non-verbal communicator.

Job Open Date

05/06/2024

Job Close Date (posting closes at midnight)

05/20/2024

Open Until Filled

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Assistant University Registrar

Job Posting for Assistant University Registrar at Texas State University

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