Job Posting for Senior Business Assistant at Texas Tech University
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.The Department of Chemistry and Biochemistry at Texas Tech University is looking for a full-time person for our Academic Office (109) and Copier Office (111).
The Academic Support Person’s job duties include, but are not limited to:
Answer phones and greet visitors in the Academic Office, assist students with queries about general chemistry labs and exams, assist students with registration issues (or direct them to the appropriate advisor). Answer administrative questions related to the general chemistry labs.
Ensure all students enrolled in general chemistry meet course prerequisites. Drop those who failed prerequisite courses.
Assists faculty by answering questions and providing information, locating desired information and materials, typing, collating.
Support chemistry instructors by taking/picking up exams to/from the Academic Testing Center and Student Disability Services for students registered with that office and proctoring makeup exams.
Grading of scantrons for all the chemistry courses.
Assist teaching assistants (TA) by assuring their access to laboratory keys, rosters, attendance sheets and other necessary information is placed in their mailboxes daily.
Ensure all students enrolled in general chemistry labs have completed the safety video. If necessary, (if safety quiz cannot be moved to online), organize the safety video and quizzes for the labs. Arrange for students to complete the safety quiz if they missed the first week of lab.
Collect and manage excused absence request for general chemistry labs. Collect, email students and organize lists for makeup labs. Provide the Lab Coordinator with a list of those approved for makeup labs.
Supports the work of the academic office by purchasing equipment and supplies, maintain an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. Ensure copier and scantron readers are maintained promptly when issues develop. Order colored paper and scantrons for exams.
Assisting in preparation quizzes and exams by copying, placing scantrons in exams, collating alternating versions, grading of scantrons for labs/lectures and preparing grading reports, for general chemistry labs and lectures as well as other areas of the department as requested.
Help faculty class-related photocopying and printing of exams.
Responsible for ordering supplies as needed and meter reading of Xerox Copier in Chemistry room 111.
Supports the administrative business functions of the department by obtaining and processing textbook adoptions.
Provide administrative support to the academic teaching of the department by providing reports needed in completing the exam grading process.
Run academic and other ad hoc reports upon request.
Support the departmental assessment efforts by collecting and compiling data from course assessments or other sources as requested for outcomes assessment of core objectives and/or department/university strategic priorities.
Act as project manager for Department and program reviews, helping to compile data for submission.
Clerical duties may include typing, copying, filing, and shredding.
Coordination of travel, room and board to include departmental seminar speakers, faculty search candidates, special lecturers, etc. Also, responsible for ordering food for specific departmental events to include overseeing the setup and cleanup.
Scheduling the use of department facilities or meeting rooms.
Serve as administrative support to the Chair and to the Department.
Supports the department objective by performing other duties as assigned by the Department Chair and Unit Manager.
A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.
Salary.com Estimation for Senior Business Assistant in Lubbock, TX
$45,228 to $60,065
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