Records Specialist

Job Description Summary:

Provides records support to Agency staff.  Ensures Agency records are properly stored and maintained. Accomplishes day-to- day closed records management.  Performs the following duties directly.

In This Opportunity You Will Get To:

• Responsible for the Agencies closed file records including but not limited to:
• • Youth Files
  • Foster Family Files
  • Financial Files
  • Human Resource Files
  • Administrative Files
  • Quality Improvement Files
• Handles record management and storage requirements at the Agency’s record storage site.
• Completes conversion of hard/paper files to electronic files.
• Coordinates movement of paper files to and from storage with local office staff.
• Coordinates the retention of any electronic files with the MIS Department.
• Ensures proper and timely document destruction according to agency policies and procedures.
• Responsible for document retrieval when requested by staff, subpoenaed, etc.
• Maintains a document database so that records are entered, maintained and tracked according to needs.
• Responsible for the security of records in storage.
• Assumes the role of Procedure Coordinator for the Agency.
• Will be required to travel in order to attend meetings, training, or conduct business off site.  Must have a valid driver's license and meet agency underwriting standards if driving on agency business.  Not required to transport clients.
• Refrains from assuming any duty that is unrelated to or interferes with the responsibilities of the position.
• Advocates, promotes and practices cultural sensitivity and responsiveness in all day-to-day interactions.
• Develops, promotes and practices teamwork in all activities.
• Other duties as be assigned.

You’ll Bring These Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School/G.E.D. diploma required.

Bachelor's degree in records management, library science, administration or related field with one year’s experience preferred

TFI Family Services, Inc. is a leading child welfare agency providing experience, compassion, quality services and care. Our strength as an organization lies in the fact that we do what is best for children and families. TFI continues to create new resources and develop innovative solutions as we work to meet the needs of families and children.

We provide various types of services to the community including foster and kinship care, domestic and international adoption, counseling support and education, TIPS-MAPP training and visitation and exchange centers.

TFI Family Services is the parent company providing services in Kansas and Nebraska. We expanded our service area through our affiliates: TFI Family Connections in Oklahoma and Texas Family Initiative in Texas. Pathway Family Services is an affiliate in Kansas offering additional services to youth and families.

TFI Family Services, Inc and affiliates are an equal opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

We are committed to diversity in its leadership and staff and actively seeks a diverse pool of candidates. We strongly encourage women, people of color, LGBTQI individuals, and people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

All inquiries and applications will be kept confidential. Applications will be reviewed and eligible candidates will be contacted about interviews. Resumes will be reviewed on a rolling basis; we expect to receive resumes from many qualified applicants and therefore highly recommend submission as soon as possible.

Based on the hiring criteria involved with this position, background checks will be conducted if selected for employment. This includes, but not limited to: Fingerprinting, MVR, KBI, CANIS and drug screening.

For more information about our company and what we do, please visit us at:

TFI Family Services, Inc.