Primavera Project Specialist

Location: Melbourne, United States of America

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world’s largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

When you rely on airlines to connect you in flight, you rely on Thales. In an increasingly fast paced world, we make the unpredictable, predictable by connecting and entertain passengers to make your life better. Combining a diversity of talents, we master the decisive moments that matter to passengers and airlines. Whatever it takes.

Job Summary:

Provide project scheduling and resource planning support as an experienced Primavera tool user. Liaison with Program Management (Customer Delivery & Product Delivery), Program Management Office (PMO – Irvine & Melbourne), Finance, Engineering, Procurement and Operations to develop and maintain project schedules, resources and financials (EAC, ETC, etc.). The objective is to establish and maintain project data in Primavera, serve as a mentor/coach to other Primavera users and identify when Primavera updates are needed by producing reports/KPIs that identify the status of projects in Primavera through the use of PMBI, SAP, PowerBI, etc. This role may involve working with other Thales entities globally, i.e., Thales Global Services, NORAM, etc. Other duties include project monitoring and control support that align with the goals and objectives of projects.

Key Responsibility:

• Analyze and manage Primavera project data (performance/progress, resources and financials).
• Understand and use of Project Scheduling best practices.
• Detailed oriented and experienced in developing schedules, i.e., critical paths, resource loaded, project baselines and logic driven.
• Provide continual support to PMO & Program Management, e.g., schedule performance, financial analysis/variances, risks, opportunities, critical path impacts and workload conflicts.
• Proactively obtain input from all project team members to support ongoing analysis and forecasting relative to impacts on completion dates, float erosion, and updates to project ETC.
• Assist with Primavera tool administration, troubleshooting and training.
• Participate in project meetings (IPT, IPR, CPR, etc.) including audit/peer reviews.
• Assist in the preparation for project reviews by updating Project Dashboards.
• Support continuous improvement initiatives.
• Maintain PMO/Program Management processes, tools, templates, forms, checklists, metrics, etc.
• Help manage project relevant documentation, history and organizational knowledge.
• Help prepare for and support department audits
• Encourage/enforce the use of processes/practices
• Gain a general understanding of the Chorus 5.2 Manage Project process.

Minimum Requirements:

Bachelor's degree in Business or Engineering or related field. Plus 8 years of work related experience.

• Proficient in using Primavera.
• 5 years’ experience with SAP or comparable tool
• 5 years’ working within Program Management and/or Finance. Combination of the two backgrounds is acceptable
• PMP certification a plus.
• Proficient in operating common Microsoft applications, i.e., Excel, Word, PowerPoint and Outlook

Preferred Qualifications

Able to coach, inspire and motivate teams to efficiently use Primavera and PMBI.

• Able to write reports, business correspondence, and procedure manuals.
• Able to effectively present information and respond to questions from groups of managers and project teams.
• Able to solve practical problems and deal with multiple variables.
• Able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Familiarity with software development scheduling and Agile software development practices is desirable.
• Able to work autonomously with minimal direction or supervision.
• Able to tackle problems, establish facts, work with a team to implement effective solutions and follow-up.
• Able to work under pressure and meet deadlines.
• Driven to complete tasks with schedule challenges in a fast-paced Customer-oriented environment where decision-making and actions are necessary

Physical Demands

Computer (PC) and mobile phone work activity. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is required to walk and reach with hands and arms. The employee is occasionally required to stand.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift up to 10 pounds and/or move up to 25 pounds. General vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This position will require successfully completing a post-offer background check. Qualified candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.