Administrative Assistant 1383

Administrative Assistant 1383

Schedule: Monday-Friday, 8:30 am-3:30 pm (weekend and evening hours possible)

General Description: The Administrative Assistant works to provide general administrative and clerical services. Working under the supervision of the Director of Day Services, the Administrative Assistant will perform a variety of administrative services.

This position is responsible for computer/database support, direct clerical assistance within all aspects of office operations. Position will have considerable contact with all levels of the organization. Excellent organizational skills are required.

Minimum Qualifications:

· High School diploma or equivalent with minimum two years’ relevant experience in a similar role

· Excellent written and verbal communication skills as well as interpersonal skills

· Database and word processing skills to proficiently use Microsoft Office programs including creation and implementation of Excel spread sheets

· Ability to maintain and ensure the protection of confidential information

· Office management skills including use of facsimile, copier postage meters, voice mail messaging systems and computer scanning equipment to complete departmental tasks

· Proactive, able to take initiative, well-organized with the ability to work quickly with attention to detail

· Exceptional attendance and punctuality

· Ability to multi-task with the ability to work independently or as part of a team is required

Job Responsibilities

· Work with individuals with a variety of abilities

· Greet visitors and staff to building to ensure signing in/out of building and direct to appropriate destination

· Process and distribute agency mail

· Answer the phone in a positive and professional manner and direct calls to the correct individual

· Timely completion of internal and external correspondence, form letters and other documents, checks for spelling, grammar or other errors and distributes as directed

· Ensures the safeguarding of all confidential files and protects the privacy of individuals

· Assess and maintain documentation in accordance with program requirements

· Maintains adequate office supplies and materials, orders meals and arranges for equipment repairs

· Ensures contract expirations are addressed in a timely manner to ensure that no service interruptions occur on existing agreements

· Provide direct care support and supervision as needed

· Represent The Arc of Bristol County, Inc. while in the community in a positive and professional manner, consistently communicating the agency’s philosophy and mission. This includes interactions with all stakeholders: individuals, family members, caregivers, guardians, community partners, etc.

· Perform other duties as assigned

Job Types: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Commute:

• Taunton, MA (Required)

Ability to Relocate:

• Taunton, MA: Relocate before starting work (Required)

Work Location: In person

Salary : $20