Personal Assistant for high profile New York Executives

The Assistant Company has been retained by a high profile executive couple to find a RELIABLE and EXPERIENCED Personal Assistant to work out of the home office of their New York property and who can travel with the Principals as needed. Starting salary is between $100k up to $115k (depending on experience) with a salary review in 90 days.

• MUST BE ABLE TO COMMUTE TO NEW YORK ON A DAILY BASIS (AND GREENWICH PROPERTY IF NEEDED)
• MUST LIVE WITHIN 30 - 40 MINUTES OF THE ESTATE (Zip code: 10019)
• MUST BE ABLE TO START ASAP
• MUST BE ABLE TO WORK WEEKENDS
• MUST HAVE VALID PASSPORT AND THE ABILITY TO TRAVEL WITH PRINCIPAL

NO PHONE CALLS PLEASE.

Position Summary

Performs administrative and support functions for the Greenwich, CT administrative team and the Director of Property Operations and will assistant the Estate Bookkeeper.

Essential Duties and Responsibilities

• Manages the office effectively and efficiently
• Maintains order and organization within the office and tasks that are being assigned
• Keeps errands and drivers’ tasks organized to ensure efficient operations
• Inspects security logs and reports shortcomings or issues to Director of Property Operations
• Helps oversee property and property staff and reports issues to the Director of Property Operations
• Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
• Enforces directives in the absence of the Director of Property Operations
• Records messages, completes logs, and notifies appropriate parties
• Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
• Indicates updated status of incoming packages and notifies appropriate parties
• Secures credit card, assigns to proper parties, and maintains receipts
• Ensures sign-in procedures are followed
• Updates calendar according to itineraries, and notifies appropriate personnel
• Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
• Ensures required logs are maintained, and copies and files document to maintain accurate recordkeeping
• Performs general housekeeping duties in the Office area
• Complies with company policies and procedures
• Performs other duties as needed

Supervisory Responsibilities

• Oversees the Office Administrative Staff and acts as a back up for the Property staff with Director of Property Operations is not available

Education and Experience

• High school diploma or equivalent
• Three years of experience in office administration
• Or combination of equivalent experience, education, and training

Skills

• Proficient use of MS Office Products and Apple Devices
• Experience using Quicken application
• English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail

Working Conditions and Environment

• Intermittently lift, carry, push, and pull up to 30 pounds
• Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
• Occasionally talk and hear
• Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
• Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
• Frequent use of computer
• Long or odd hours, as needed

Job Type: Full-time

Pay: $100,000.00 - $115,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Application Question(s):

• Are you able to travel with employer domestically and internationally if needed?
• Did you read the salary offered? Salary is between $100k - $115 (depending on experience) with a salary review in 90 days?
• Do you have verifiable personal assistant experience working for either a celebrity or a high net worth individual? Please don't check "yes" if you don't really have the experience working as an actual professional personal assistant...It will only lead to your application being declined. Thank you.
• Do you currently reside between 30 - 40 minutes away from the position in NEW YORK - Zip Code 10019?
• If hired can you start work immediately?
• As mentioned, the clients main residence is in Manhattan but they also have a property in Greenwich. Transportation to other properties will be provided by the employer.
• This position is based in NEW YORK and you will be working at the Prinicipal's fully-staffed estate. Do you have experience working out of your previous employer's home?

Work Location: In person